How can we monitor employees’ performance without compromising employees’ privacy? It is a crucial question because every manager wants to monitor employees’ activities in the best possible ways.
Managers need to trust their employees to let them work creatively. But how to keep a record of their performance in this condition? The answer is simple:
‘We will monitor the employees without interrupting their work, and our monitoring process will ultimately increase their productivity.”
We have summed up the seven most valuable ways to monitor employees’ performance to make this strategy workable.
- Regular Project Discussions
- Visual Monitoring
- Use Software
- Check Individual Performance Regularly
- Introduce Daily Reports
- Ensure Time Tracking
- Assign Monitoring Related Tasks
Regular Project Discussions
Regular project discussion among managers and teams is one of the best ways of monitoring employees. You can keep yourself updated by scheduling project discussion meetings. It is also a fantastic opportunity to appreciate and share feedback.
It is the best way to support and monitor employees simultaneously. It will also help managers in performance evaluation. You will see a clear employee performance improvement after practicing scheduled discussions.
Regular meetings are helpful in the following ways:
- Track employees performance
- Discuss the project progress
- Achieve small milestones
- Share feedback
- Support employees
- Make counter strategies
- Team management
Visual monitoring is the most common way to monitor employees. Although managers can’t control employees’ activities through visual monitoring, they can take notice of their daily activities.
Managers can calculate the desk time of their employees. However, you can only monitor each employee for part of the working time. Although, managers can combine other methods with visual monitoring to track employees’ performance.
Managers need more time to monitor each employee’s duty time every second. The most common alternative is software. It enables you to monitor, track and evaluate employees’ performance from a single interface. The software includes:
- Time tracking software
- Task management software
- Scheduling Software
The software enables the users to:
- Access time they take to perform a particular task
- Access employees’ current working status
- Track daily activities
- Share project objectives
- Enable team collaboration
These tools help track employees’ performance from your desk while working. So you can monitor your employees without compromising your other tasks.
Check Individual Performance Regularly
Team discussions can improve the team’s motivation and productivity, but individual check-ins are equally important. Conduct one-on-one sessions with your employees to discuss their performance individually.
You can ask your employees to bring performance reports in 1:1 sessions. Discuss these reports, and don’t forget to appreciate and support your employees. Make your employees answerable about their duties; it will help you to obtain better performance.
Introduce Daily Reports
Another way to monitor your employees is to introduce daily reports in organizations. Also, make your employees habitual of submitting daily reports before leaving the office. The daily reports could be in the form of the following:
- Daily achievements
- Summary of daily tasks
Assign your employees daily objectives and ask them to submit reports about them. These reports will help you to monitor employees’ daily performance. The reports could be structured or flexible, depending on the nature of the work.
Ensure Time Tracking
Assign tasks to your employees with deadlines. The deadlines will help you to control the time your employees take to complete a task. Also, divide the main deadlines into shorter deadlines. You can also use time-tracking software to track time. It will help you to teach your employees time management skills.
Assign Monitoring Related Tasks
Can a single person monitor each employee’s performance? Obviously! No one can do this. Managers, supervisors, and coordinators have other duties besides monitoring employees.
Then, how can we monitor employees’ performance? The answer is to assign monitoring tasks to your workforce. Give your old and loyal employees autonomy and ask them about other employees.
Obviously! You can’t 100% rely on this information. However, you can combine this method with different methods to get accurate information about employees’ performance.
Performance monitoring is a crucial task for every organization. However, you can do it carelessly because it can negatively affect your employees’ performance. So, adopt the above strategies to monitor employees’ performance in an open and supportive way.