Scheduling Software for Event Planners
Coordinate Events, Not Just Calendars.
Manage client meetings, vendor coordination, and venue tours without the scheduling chaos.
How Scheduling Software Transforms Event Planners Workflows
Event Planners face a unique set of scheduling pressures. Whether it's juggling multiple client meetings, coordinating across time zones, or protecting focus time from constant interruptions, the calendar is often the most contested resource in the workday. Without the right system, event planners spend more time managing their schedule than doing the work that actually drives results.
Scheduling automation changes the daily rhythm fundamentally. Instead of trading emails to find a mutual time, clients and colleagues book directly into open slots. Reminders fire automatically, reducing no-shows. Buffer times between meetings are enforced by the system, not by willpower. For event planners, this typically translates to several hours reclaimed every week—time that goes back into high-value work.
When evaluating scheduling tools for this role, prioritize features that match your workflow: look for calendar integrations that support your existing stack, booking pages that reflect your brand, and automation rules flexible enough to handle your specific availability patterns.
Figures are industry estimates. Individual results vary.
Challenges Event Planners Face
Features Event Planners Love
SchedulingKit has everything event planners need to schedule smarter.
Client Booking
Clients book consultations online
Multiple Meeting Types
Consults, tours, tastings, reviews
Calendar Management
See all meetings across events
Location Options
Different locations per meeting type
Reminders
Keep vendors and clients on schedule
Mobile Access
Manage on-the-go from venues
Perfect For
How Does SchedulingKit Compare?
We believe in transparency. Here's how popular scheduling tools stack up for event planners.
| Tool | Strength | Limitation | Best For |
|---|---|---|---|
| SchedulingKit | Full-featured free plan with team scheduling | Newer brand, growing ecosystem | Budget-conscious event planners who need a full feature set |
| Calendly | Quick setup for consultation bookings | No multi-event management or vendor coordination | Event planners who only book initial consultations |
| Acuity Scheduling | Multiple appointment types with location support | Not designed for vendor coordination workflows | Solo event planners with varied meeting types |
| Setmore | Free plan with basic calendar features | Limited mobile access and no event-specific organization | New event planners getting started |
Why Event Planners Choose SchedulingKit
SchedulingKit helps event planners juggle multiple weddings, corporate events, and vendor schedules from a single platform. With location-specific meeting types, mobile access between venues, and client self-booking, it eliminates the back-and-forth that eats into planning time.
“I manage 20+ events at once. Without automated scheduling, I'd spend all my time on calendars instead of events.”
Frequently Asked Questions
Can I manage multiple events?
Yes! Organize meetings by event or client for easy management.
Different meeting types?
Create venue tours, tastings, reviews, final walkthroughs, and more.
Works with vendors?
Absolutely. Share booking links with vendors for coordination meetings.
Mobile access?
Yes. Manage your schedule on-the-go between venues and client sites.
Also Popular With
Ready to Schedule Smarter?
See why event planners choose SchedulingKit