CRM for Photographers
Manage bookings, contracts, and client projects from one platform
A photography CRM tracks client contact details, session bookings, project status, deposit payments, and communication history. SchedulingKit includes CRM alongside online booking and payment processing so photographers manage their client pipeline from one platform.
Photographers juggle multiple client projects simultaneously — each with different shoot dates, locations, deliverable timelines, and payment schedules. A photography CRM keeps every project organized from inquiry to final delivery. SchedulingKit combines client management with scheduling and payments so you stop losing track of where each project stands.
Client Management Challenges for Photographers
Client inquiries lost in email without a tracking system
No overview of which projects are in what stage (booked, shot, editing, delivered)
Manually tracking retainer and final payment schedules
Forgetting to follow up on inquiries or deliver final galleries
Season-dependent workload with no forecasting visibility
Client preferences and shot lists stored in scattered notes
How SchedulingKit CRM Helps Photographers
Every inquiry becomes a trackable client profile automatically
See all projects by stage — inquiry, booked, shot, editing, delivered
Payment deposits collected at booking, finals tracked in the timeline
Automated follow-up messages for inquiries that haven't booked
Session details, shot lists, and location info attached to each booking
Revenue forecasting based on upcoming bookings and deposits
CRM Features for Photographers
Client Profiles
Contact info, communication history, and all past and upcoming sessions.
Project Tracking
Tag each client's project stage: inquiry, booked, completed, delivered.
Payment Schedule
Track deposits, remaining balances, and payment due dates per client.
Session Details
Attach location, shot list, wardrobe notes, and timing to each booking.
Follow-up Automation
Send automated follow-ups to inquiries that haven't booked and past clients due for anniversary sessions.
Seasonal Analytics
View booking patterns by month to forecast revenue and plan capacity.
Popular CRM Use Cases for Photographers
Also Included with SchedulingKit
Frequently Asked Questions
Can I track where each client is in the booking process?
Yes. Tag clients by stage — inquiry, booked, shot, editing, delivered — so you always know where every project stands.
Does it handle deposits and split payments?
Yes. Collect deposits at booking through Stripe or PayPal. The remaining balance is tracked in the client profile with due dates.
Can I send automatic follow-ups to past clients?
Yes. Set up automated messages for anniversary sessions, holiday mini-sessions, or any recurring outreach to past clients.
Further Reading
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