CRM for Tutors
Track student progress, parent contacts, and session history
A tutoring CRM tracks student profiles, parent contacts, session history, subject areas, progress notes, and payment records. SchedulingKit includes CRM inside its scheduling platform so tutors manage students and sessions in one system.
Tutors serve two clients — the student and the parent. Keeping both informed about progress, managing different subjects and skill levels, and tracking session packages requires organization that notebooks and calendars alone can't provide. SchedulingKit gives tutors a CRM where every student has a complete profile: academic goals, session history, progress notes, and parent contact information.
Client Management Challenges for Tutors
Tracking progress across multiple students and subjects manually
No system to share updates with parents consistently
Session notes scattered across notebooks and apps
Manually tracking prepaid session packages per student
Difficulty managing a growing student roster without dropping context
No visibility into which students are improving or struggling
How SchedulingKit CRM Helps Tutors
Student profiles with academic goals, subjects, and learning notes
Parent contact info linked to student profiles for communication
Session-by-session progress notes build a learning timeline
Prepaid session packages tracked automatically
Students and parents self-book through your booking page
Identify students who haven't booked recently for outreach
CRM Features for Tutors
Student Profiles
Name, grade level, subjects, learning style, and academic goals per student.
Parent Contacts
Link parent/guardian contact info to each student profile.
Session Notes
Log topics covered, homework assigned, and areas needing focus after each session.
Progress Tracking
Track improvement over time with session-by-session notes and milestone markers.
Package Management
Track prepaid tutoring packages with automatic balance updates.
Schedule Management
Set recurring weekly sessions and manage one-off exam prep bookings.
Popular CRM Use Cases for Tutors
Also Included with SchedulingKit
Frequently Asked Questions
Can I track student progress over time?
Yes. Each session you add notes about topics covered, areas of strength, and what to focus on next. Over time, this creates a learning timeline showing clear progress.
Can parents book sessions?
Yes. Share your booking page with parents. They can schedule sessions for their child, see available times, and receive confirmation and reminder emails.
Does it handle different subjects per student?
Yes. Each student profile can include multiple subject areas. You can create different session types per subject with appropriate durations and pricing.
Further Reading
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