Scheduling Software for Coaches
More coaching, less admin
Great coaching happens when you're present with your clients—not juggling scheduling emails. SchedulingKit helps coaches of all types manage their practice professionally, collect payments easily, and scale their impact without the administrative burden.
of coaching clients have missed sessions due to scheduling confusion or forgotten appointments
average annual revenue coaches lose to no-shows and last-minute cancellations
of coaching clients prefer booking sessions online rather than over phone or email
Figures are industry estimates. Individual results vary.
A Scheduling Day for Coaches: Before & After
Without SchedulingKit, a coach juggles multiple client threads — one texts to reschedule, another emails asking for available times, and a third forgets about their session entirely because the reminder was a manual text that never got sent. With SchedulingKit, clients book from a professional page, packages track remaining sessions automatically, reminders go out 24 hours and 1 hour before every call, and the coach's energy goes entirely into coaching — not calendar management.
How Coaches Use SchedulingKit Daily
Review the day's coaching lineup — client intake forms with session goals already submitted
New client purchases a 6-session package and books their first slot in one step
Group coaching session starts — 8 clients booked themselves through a single group event link
Recurring weekly client auto-reminded — shows up prepared with their pre-session reflection
Client cancels within policy window — fee charged automatically per cancellation terms
Scheduling Pain Points for Coaches
Administrative tasks eating into coaching time
Clients booking at inconvenient times
Payment collection delays and awkwardness
Managing packages and recurring sessions
Appearing less established than you are
How SchedulingKit Helps Coaches
Clients book and pay in one seamless experience
Package management for session bundles
Professional image that commands higher rates
Automated reminders ensure clients show up
Focus on coaching while software handles logistics
“I went from spending 6 hours a week on scheduling and invoicing to basically zero. My clients book, pay, and show up — and I just coach. It's transformed my practice.”
SchedulingKit User
Executive Business Coach
Popular Use Cases for Coaches
Key Features for Coaches
Session package management
Payment collection
Client intake forms
Session notes
Group sessions
Recurring appointments
Reminder sequences
Cancellation policies
Frequently Asked Questions
Can I sell coaching packages?
Yes. Create session bundles (e.g., 6 sessions for $X) that clients purchase upfront. SchedulingKit tracks remaining sessions automatically.
How do I collect payment?
Integrate Stripe or PayPal to require payment at booking. Collect for individual sessions or sell packages with multiple sessions.
Can I gather information before sessions?
Yes. Add custom intake forms that clients complete when booking. Great for pre-session preparation and understanding client goals.
Do you support group coaching?
Yes. Create group event types where multiple clients can book the same session time. Perfect for group coaching programs.
More Coaches Scheduling Solutions
Further Reading
Ready to Transform Your Scheduling?
Coaches rely on SchedulingKit every day
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