Scheduling Software for Therapists
HIPAA-friendly scheduling for mental health professionals
Mental health professionals need scheduling software they can trust. SchedulingKit provides secure, professional scheduling for therapists, counselors, and psychologists—helping you manage your practice while maintaining the confidentiality your clients deserve.
average no-show rate for therapy sessions without automated reminders
annual revenue lost per therapist due to no-shows and late cancellations
of therapy clients prefer to book their first appointment online rather than by phone
Figures are industry estimates. Individual results vary.
A Scheduling Day for Therapists: Before & After
Without SchedulingKit, a therapist's front desk fields dozens of calls — playing phone tag with anxious new clients, manually checking which slots are open, and chasing copays after sessions. With SchedulingKit, new clients book consultations privately online at midnight when they finally feel ready, intake paperwork arrives completed before the first session, payments are collected automatically, and the therapist can focus entirely on clinical work instead of practice management.
How Therapists Use SchedulingKit Daily
Review new client bookings — two intake forms completed overnight with presenting concerns
First session starts on time — Zoom link auto-generated for teletherapy client
Cancellation within 24-hour window triggers late-cancel fee per practice policy
Recurring weekly client auto-booked for next 8 weeks — no rebooking needed each session
After-hours booking page stays open — potential clients can self-schedule initial consultations
Scheduling Pain Points for Therapists
Security and privacy concerns with scheduling tools
No-shows affecting practice revenue
Managing insurance vs. private-pay clients
Intake paperwork slowing down onboarding
Balancing teletherapy and in-person sessions
How SchedulingKit Helps Therapists
Secure, confidential booking experience
Reduce no-shows with automated reminders
Collect session payments upfront
Digital intake forms for efficient onboarding
Telehealth video integration
“My clients already feel vulnerable reaching out for help. SchedulingKit makes that first step easy — they book a consultation privately, on their own time, without having to call and explain themselves.”
SchedulingKit User
Licensed Clinical Psychologist
Popular Use Cases for Therapists
Key Features for Therapists
Secure data handling
Intake forms
Payment collection
Video integration
Session reminders
Multiple session types
Private-pay and insurance tracking
Cancellation policies
Frequently Asked Questions
Is SchedulingKit HIPAA compliant?
SchedulingKit offers security features suitable for healthcare providers. Contact us for specific compliance requirements and BAA agreements.
Can I collect payment before sessions?
Yes. Require payment at booking time to reduce no-shows and ensure compensation. You can also set different rates for different session types.
How do I handle intake paperwork?
Add custom intake forms that clients complete when booking their first appointment. Digital, secure, and efficient.
Can I offer both in-person and telehealth?
Yes. Create separate event types for in-office visits and video sessions. Each can have its own duration, pricing, and availability.
More Therapists Scheduling Solutions
Further Reading
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