CRM for Personal Trainers
Track every client's goals, progress, and sessions
A personal trainer CRM tracks client contact details, session history, training goals, health notes, and payment records. SchedulingKit includes CRM alongside scheduling, reminders, and payments so trainers manage their entire client base from one platform.
Personal trainers build businesses on relationships. Remembering that Sarah is training for a half marathon and has a bad knee isn't just good service — it's what keeps clients renewing month after month. SchedulingKit gives trainers a CRM that builds itself: every session booked adds to the client record, and every note you add is available before the next session. No spreadsheets, no separate apps.
Client Management Challenges for Personal Trainers
Forgetting client goals, injuries, or program details between sessions
No system to track which clients are overdue for rebooking
Payment and package tracking done manually or in spreadsheets
Difficulty managing a growing client roster without dropping the ball
No record of session history if a client returns after a break
Time spent on admin (scheduling, invoicing) instead of training
How SchedulingKit CRM Helps Personal Trainers
Client profiles with goals, health notes, and session history
See what you covered in the last session before each appointment
Automated session reminders reduce no-shows
Package tracking shows remaining sessions at a glance
Clients rebook themselves through your booking page
All admin — scheduling, payments, CRM — in one tool
CRM Features for Personal Trainers
Goal Tracking
Record each client's fitness goals and review them before every session.
Session Notes
Log exercises, sets, weight, and client feedback after each session.
Health Information
Store injuries, medical conditions, and modifications per client.
Package Balance
Track prepaid session packages and alert clients when they're running low.
Progress Timeline
See a chronological view of every session, note, and milestone.
Payment Tracking
View payment history and outstanding balances per client.
Popular CRM Use Cases for Personal Trainers
Also Included with SchedulingKit
Frequently Asked Questions
Can I log session notes after each training session?
Yes. After each session, you can add notes including exercises covered, sets/reps, client feedback, and what to focus on next time. These are visible before the next session.
Does it track prepaid session packages?
Yes. When clients purchase session packages, SchedulingKit tracks the balance. Each booked session deducts from the total, and you can see remaining sessions on their profile.
Can clients rebook themselves?
Yes. Clients use your personalized booking page to schedule their next session at a time that works for both of you. No back-and-forth messaging needed.
Further Reading
Ready to Manage Personal Trainers Clients Effortlessly?
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