No-Show Cost Calculator
Calculate how much money your business loses from appointment no-shows.
Enter Your Numbers
Total appointments scheduled monthly
Revenue per appointment
Percentage of appointments that are no-shows
Typical reduction is 60-80% with automated reminders
Your Results
How This Calculator Works
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Input your current business metrics and parameters.
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Get real-time calculations based on industry benchmarks.
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Frequently Asked Questions
How much do no-shows cost businesses?
No-shows cost businesses 5-20% of their potential revenue on average. For a business with $500k annual revenue, that's $25,000-$100,000 in lost revenue.
How do automated reminders reduce no-shows?
Automated email and SMS reminders typically reduce no-shows by 50-80%. Multiple touchpoints (24h, 2h before) are most effective.
What's a typical no-show rate?
Without reminders, no-show rates average 15-25%. With automated reminders, this drops to 5-10% or lower.
Can I require deposits to reduce no-shows?
Yes! SchedulingKit supports payment collection at booking, which can further reduce no-shows to under 3%.
Our Methodology
No-show costs are calculated using the lost revenue from empty appointment slots, plus wasted preparation time and resources. We factor in the downstream effects: staff idle time, missed revenue opportunities, and the cost of rescheduling. Our data shows automated reminders reduce no-shows by 50-80%.
Lost Revenue
100% of appointment value for no-shows
Preparation Waste
15-30 minutes of prep time lost
Recovery Cost
Additional admin time to reschedule
Reminder Effectiveness
SMS reduces no-shows more than email alone
Based on healthcare, salon, and service industry no-show studies
“Our no-shows dropped from 18% to under 4% with automated reminders. This calculator showed us we were losing $3,200/month to no-shows. Now we capture almost all of that revenue.”
Explore More Resources
Further Reading
- SBA: Calculate Your Startup Costs — Official business cost planning guide.
- HBR: Meeting Management — Harvard Business Review articles on meeting productivity.
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