Meeting Cost Calculator
Calculate the true cost of meetings and how much you can save by reducing meeting time.
Enter Your Numbers
Average number of people in each meeting
Typical length of your meetings
Total meetings across your team weekly
Average loaded cost per attendee per hour
Your Results
How This Calculator Works
Enter Your Data
Input your current business metrics and parameters.
See Instant Results
Get real-time calculations based on industry benchmarks.
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Start saving time and money with scheduling software.
Frequently Asked Questions
How is meeting cost calculated?
Meeting cost = Number of attendees × Meeting duration × Average hourly cost per attendee. This represents the true opportunity cost of meetings.
Why should I track meeting costs?
Understanding meeting costs helps you make better decisions about which meetings are necessary and how to make them more efficient.
How can I reduce meeting costs?
Use scheduling software to reduce scheduling overhead, set clear agendas, limit attendees to essential participants, and use async communication when possible.
What's the average meeting cost for businesses?
The average meeting costs $400-$600 when you factor in all attendees' time. Poorly run meetings can cost even more.
Our Methodology
Meeting cost calculations use the fully-loaded cost of employee time, including salary, benefits, and opportunity cost. We multiply the number of attendees by the meeting duration and average hourly cost. This helps organizations understand the true cost of meetings and make better decisions about when meetings are necessary.
Fully Loaded Cost
Salary + 30-40% for benefits & overhead
Preparation Time
Average 15 minutes pre-meeting per person
Follow-up Time
Average 10 minutes post-meeting per person
Context Switching
15-20 minutes lost productivity around meetings
Based on workplace productivity research and compensation data
“When I showed my team that our weekly all-hands meeting cost $4,500 per hour in salary, we immediately cut it to bi-weekly. This calculator was an eye-opener.”
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