Time Savings Calculator
Calculate how much time your team can save with automated scheduling.
Enter Your Numbers
Number of appointments you schedule daily
Time spent on each scheduling interaction
Percentage of appointments that need rescheduling
Number of days you work each week
Your Results
How This Calculator Works
Enter Your Data
Input your current business metrics and parameters.
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Get real-time calculations based on industry benchmarks.
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Start saving time and money with scheduling software.
Frequently Asked Questions
How can scheduling software save time?
Scheduling software eliminates back-and-forth emails and calls, automates reminders, syncs with calendars, and lets clients book directly. This typically saves 5-15 hours per week.
What tasks does scheduling automation handle?
Automated scheduling handles booking, rescheduling, cancellation confirmations, reminder emails/SMS, calendar syncing, waitlist management, and more.
Is the time savings estimate realistic?
Yes, our estimates are based on actual user data. Many businesses report even higher savings after full implementation.
How quickly can I start saving time?
Most users start saving time immediately. Setup takes just 5-10 minutes, and you can start accepting bookings the same day.
Our Methodology
Time savings are calculated based on the average minutes spent on manual scheduling tasks: sending availability options, waiting for responses, confirming bookings, sending reminders, and handling reschedules. We use data from productivity studies and real user metrics to provide accurate estimates of time that can be reclaimed through automation.
Email Scheduling
Average 8-12 emails per appointment
Phone Scheduling
5-10 minutes average call length
Reminder Management
2-3 minutes per manual reminder
Calendar Management
5-10 minutes for double-booking checks
Based on time-motion studies and user-reported metrics from service businesses
“I was spending 15+ hours a week on scheduling and reminders. Now it's zero. The time savings calculator actually underestimated how much time I got back.”
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Turn these projections into reality. Start using SchedulingKit's free scheduling software today.