Appointment Confirmation Email Template
Professional email template to confirm appointments with clients. Includes all essential booking details.
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Subject: Your Appointment is Confirmed - {{date}} at {{time}}
Hi {{client_name}},
Your appointment has been confirmed!
📅 Date: {{date}}
⏰ Time: {{time}}
📍 Location: {{location}}
🗓️ Service: {{service_name}}
What to bring:
• {{preparation_item_1}}
• {{preparation_item_2}}
Need to reschedule? Click here: {{reschedule_link}}
We look forward to seeing you!
Best regards,
{{business_name}}
{{phone}}How to Use This Template
Copy the Template
Click the copy button above to copy to clipboard
Replace Variables
Swap {{variables}} with your business info
Send or Automate
Use manually or automate with SchedulingKit
Variables to Replace
{{client_name}}{{date}}{{time}}{{location}}{{service_name}}{{reschedule_link}}{{business_name}}💡 Pro Tips
Send immediately after booking to reduce anxiety
Include clear cancellation/reschedule options
Add calendar file attachment for easy saving
Keep subject line clear and scannable
Perfect For
Frequently Asked Questions
Can I customize this email template?
Absolutely! This template is designed to be fully customizable. Simply copy the template and replace the {{variables}} with your specific business information, branding, and messaging. You can also adjust the tone, add or remove sections, and personalize it for your audience.
When should I send this email?
For best results with appointment confirmation email template, timing matters. Send immediately after booking to reduce anxiety Many businesses automate this email to trigger at the optimal time using scheduling software.
How do I automate this email template?
You can automate this template using SchedulingKit's workflow feature. Once set up, the system will automatically send personalized versions of this email to the right clients at the right time—no manual work required. This ensures consistency and saves hours of administrative work.
What makes a good email for appointments?
Effective appointment emails should be clear, professional, and include all essential information (date, time, location). Include clear cancellation/reschedule options Using email templates ensures you don't miss important details.
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