Appointment Reminder Email Template
Reduce no-shows with this professional reminder email template. Send 24 hours before appointments.
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Subject: Reminder: Your Appointment Tomorrow at {{time}}
Hi {{client_name}},
This is a friendly reminder about your upcoming appointment:
📅 Tomorrow, {{date}}
⏰ {{time}}
📍 {{location}}
🗓️ {{service_name}}
Please remember to:
• {{preparation_item_1}}
• {{preparation_item_2}}
Can't make it? Please let us know as soon as possible:
📞 {{phone}} or click here to reschedule: {{reschedule_link}}
See you tomorrow!
Best,
{{business_name}}How to Use This Template
Copy the Template
Click the copy button above to copy to clipboard
Replace Variables
Swap {{variables}} with your business info
Send or Automate
Use manually or automate with SchedulingKit
Variables to Replace
{{client_name}}{{date}}{{time}}{{location}}{{service_name}}{{phone}}{{reschedule_link}}{{business_name}}💡 Pro Tips
Send 24 hours before for best results
Consider a second reminder 2 hours before
Include easy one-click confirmation option
Keep tone friendly, not demanding
Perfect For
Frequently Asked Questions
Can I customize this email template?
Absolutely! This template is designed to be fully customizable. Simply copy the template and replace the {{variables}} with your specific business information, branding, and messaging. You can also adjust the tone, add or remove sections, and personalize it for your audience.
When should I send this email?
For best results with appointment reminder email template, timing matters. Send 24 hours before for best results Many businesses automate this email to trigger at the optimal time using scheduling software.
How do I automate this email template?
You can automate this template using SchedulingKit's workflow feature. Once set up, the system will automatically send personalized versions of this email to the right clients at the right time—no manual work required. This ensures consistency and saves hours of administrative work.
What makes a good email for appointments?
Effective appointment emails should be clear, professional, and include all essential information (date, time, location). Consider a second reminder 2 hours before Using email templates ensures you don't miss important details.
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Automate This Template
Stop copying and pasting. SchedulingKit automatically sends personalized messages at the right time, every time.