Client Intake Form Template
Comprehensive intake form to collect client information before first appointments.
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CLIENT INTAKE FORM
{{business_name}}
PERSONAL INFORMATION
Name: _______________
Email: _______________
Phone: _______________
Address: _______________
Date of Birth: _______________
Preferred Contact Method: ā Phone ā Email ā Text
APPOINTMENT INFORMATION
Service Requested: _______________
How did you hear about us? _______________
Preferred Days: ā Mon ā Tue ā Wed ā Thu ā Fri ā Sat ā Sun
Preferred Times: ā Morning ā Afternoon ā Evening
ADDITIONAL INFORMATION
{{custom_question_1}}: _______________
{{custom_question_2}}: _______________
{{custom_question_3}}: _______________
Any allergies or special considerations? _______________
POLICIES
ā I agree to the cancellation policy
ā I consent to receive appointment reminders
Signature: _______________ Date: _______________How to Use This Template
Copy the Template
Click the copy button above to copy to clipboard
Replace Variables
Swap {{variables}} with your business info
Send or Automate
Use manually or automate with SchedulingKit
Variables to Replace
{{business_name}}{{custom_question_1}}{{custom_question_2}}{{custom_question_3}}š” Pro Tips
Keep form as short as possible
Only ask for essential information
Include digital signature option
Send before first appointment
Perfect For
When to Use This Template
Send 24-48 hours before a first appointment so the client has time to complete it thoughtfully. For returning clients, only ask for updated information rather than the full form again.
ā Best Practices
Limit the form to 10-15 fields maximum ā every extra field measurably decreases completion rates
Use conditional logic to show relevant questions based on the service selected, hiding fields that don't apply
Allow clients to save progress and resume later for longer forms, especially on mobile
ā ļø Common Mistakes to Avoid
Asking for information you already collected during booking (name, email, service type)
Making every single field required, which frustrates clients who don't have certain info handy
Using paper forms that require manual data entry when a digital form can auto-populate your system
Frequently Asked Questions
What information should I collect in intake forms?
Only collect information you genuinely need. Essential fields typically include: contact information, appointment preferences, and any preparation requirements. Our templates are designed to balance comprehensive data collection with client convenience.
How do I make forms mobile-friendly?
This template is designed to work well on mobile devices. When implementing, ensure fields are large enough to tap easily, use appropriate input types (phone, email), and keep the form as short as possible. SchedulingKit's forms are automatically mobile-optimized.
Can I require certain fields vs make them optional?
Yes, you can customize which fields are required. We recommend requiring only essential information (name, contact, appointment type) and making detailed questions optional. This reduces friction while still collecting valuable data.
Explore More Resources
Further Reading
- HubSpot: Free Business Templates ā Curated collection of professional business templates.
- SCORE: Technology Resources ā Free mentoring and guides for small businesses.
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