Post-Meeting Thank You Email Template
Professional follow-up email to send after meetings to maintain relationships.
Template Preview
Subject: Great meeting you, {{client_name}}!
Hi {{client_name}},
Thank you for taking the time to meet with me {{meeting_timeframe}}. I really enjoyed our conversation about {{discussion_topic}}.
As discussed, here are the next steps:
1. {{next_step_1}}
2. {{next_step_2}}
3. {{next_step_3}}
I've attached {{attachment_description}} as promised.
If you have any questions, feel free to reach out. Looking forward to {{future_action}}!
Best regards,
{{your_name}}
{{your_title}}How to Use This Template
Copy the Template
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Replace Variables
Swap {{variables}} with your business info
Send or Automate
Use manually or automate with SchedulingKit
Variables to Replace
{{client_name}}{{meeting_timeframe}}{{discussion_topic}}{{next_step_1}}{{next_step_2}}{{next_step_3}}{{attachment_description}}{{future_action}}{{your_name}}{{your_title}}💡 Pro Tips
Send within 24 hours of meeting
Reference specific discussion points
Include clear next steps
Add value with relevant resources
Perfect For
When to Use This Template
Send after sales meetings, consultations, or networking conversations where there are clear next steps. For post-service follow-ups requesting reviews, use the Post-Appointment Follow-Up template instead.
✅ Best Practices
Send within 2 hours of the meeting while the conversation is top-of-mind for both parties
Summarize the 2-3 key decisions or action items discussed so there is a written record
Attach any documents or links you promised during the meeting to demonstrate follow-through
⚠️ Common Mistakes to Avoid
Sending a generic "great meeting you" without referencing anything specific from the conversation
Listing action items without assigning owners or deadlines, so nothing actually gets done
Waiting until the next day when the other person has already moved on to other priorities
Frequently Asked Questions
Can I customize this email template?
Absolutely! This template is designed to be fully customizable. Simply copy the template and replace the {{variables}} with your specific business information, branding, and messaging. You can also adjust the tone, add or remove sections, and personalize it for your audience.
When should I send this email?
For best results with post-meeting thank you email template, timing matters. Send within 24 hours of meeting Many businesses automate this email to trigger at the optimal time using scheduling software.
How do I automate this email template?
You can automate this template using SchedulingKit's workflow feature. Once set up, the system will automatically send personalized versions of this email to the right clients at the right time—no manual work required. This ensures consistency and saves hours of administrative work.
What makes a good email for appointments?
Effective appointment emails should be clear, professional, and include all essential information (date, time, location). Reference specific discussion points Using email templates ensures you don't miss important details.
Explore More Resources
Further Reading
- HubSpot: Free Business Templates — Curated collection of professional business templates.
- SCORE: Technology Resources — Free mentoring and guides for small businesses.
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