Holiday Schedule Notice Email Template
Inform clients about holiday hours and encourage advance booking.
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Subject: 🎄 Holiday Hours & Booking Reminder
Hi {{client_name}},
The holidays are approaching! Here are our special hours:
{{holiday_schedule}}
⚠️ Limited availability - book now to secure your preferred time!
📅 Book now: {{booking_link}}
Holiday tips:
• Book {{advance_booking_suggestion}} to guarantee your spot
• Last appointment before holidays: {{last_appointment_date}}
• We reopen: {{reopen_date}}
Emergency contact during closure: {{emergency_contact}}
Wishing you a wonderful holiday season!
Warm regards,
{{your_name}}
{{business_name}}How to Use This Template
Copy the Template
Click the copy button above to copy to clipboard
Replace Variables
Swap {{variables}} with your business info
Send or Automate
Use manually or automate with SchedulingKit
Variables to Replace
{{client_name}}{{holiday_schedule}}{{booking_link}}{{advance_booking_suggestion}}{{last_appointment_date}}{{reopen_date}}{{emergency_contact}}{{your_name}}{{business_name}}💡 Pro Tips
Send 2-3 weeks before holidays
Create urgency for advance booking
Include emergency contact if applicable
Follow up closer to the dates
Perfect For
When to Use This Template
Send before any holiday closure, seasonal hours change, or extended break. For regular schedule changes like new hours or a new location, a general announcement email works better.
✅ Best Practices
Send the notice 2-3 weeks before the holiday period so clients have time to book in advance
Include a direct booking link pre-filtered to show only available pre-holiday slots
Mention your emergency or after-hours contact clearly for clients who may need you during the closure
Send a follow-up reminder one week before the closure for anyone who missed the first notice
⚠️ Common Mistakes to Avoid
Sending the notice too late for clients to rebook before the closure period
Listing only the dates you are closed without telling clients when you reopen
Not creating urgency around limited pre-holiday availability, missing out on bookings
Frequently Asked Questions
Can I customize this email template?
Absolutely! This template is designed to be fully customizable. Simply copy the template and replace the {{variables}} with your specific business information, branding, and messaging. You can also adjust the tone, add or remove sections, and personalize it for your audience.
When should I send this email?
For best results with holiday schedule notice email template, timing matters. Send 2-3 weeks before holidays Many businesses automate this email to trigger at the optimal time using scheduling software.
How do I automate this email template?
You can automate this template using SchedulingKit's workflow feature. Once set up, the system will automatically send personalized versions of this email to the right clients at the right time—no manual work required. This ensures consistency and saves hours of administrative work.
What makes a good email for appointments?
Effective appointment emails should be clear, professional, and include all essential information (date, time, location). Create urgency for advance booking Using email templates ensures you don't miss important details.
Explore More Resources
Further Reading
- HubSpot: Free Business Templates — Curated collection of professional business templates.
- SCORE: Technology Resources — Free mentoring and guides for small businesses.
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