Meeting Request Email Template
Professional email template for requesting meetings with prospects or clients.
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Subject: Quick call about {{topic}}?
Hi {{recipient_name}},
I hope this email finds you well. I'd love to schedule a quick {{meeting_duration}} call to discuss {{topic}}.
Based on your schedule, would any of these times work?
• {{option_1}}
• {{option_2}}
• {{option_3}}
Or, feel free to book a time that works best for you: {{booking_link}}
Looking forward to connecting!
Best regards,
{{your_name}}
{{your_title}}
{{company_name}}How to Use This Template
Copy the Template
Click the copy button above to copy to clipboard
Replace Variables
Swap {{variables}} with your business info
Send or Automate
Use manually or automate with SchedulingKit
Variables to Replace
{{recipient_name}}{{topic}}{{meeting_duration}}{{option_1}}{{option_2}}{{option_3}}{{booking_link}}{{your_name}}{{your_title}}{{company_name}}💡 Pro Tips
Keep subject line short and specific
Offer multiple time options
Include your booking link for easy scheduling
Be respectful of their time
Perfect For
Frequently Asked Questions
Can I customize this email template?
Absolutely! This template is designed to be fully customizable. Simply copy the template and replace the {{variables}} with your specific business information, branding, and messaging. You can also adjust the tone, add or remove sections, and personalize it for your audience.
When should I send this email?
For best results with meeting request email template, timing matters. Keep subject line short and specific Many businesses automate this email to trigger at the optimal time using scheduling software.
How do I automate this email template?
You can automate this template using SchedulingKit's workflow feature. Once set up, the system will automatically send personalized versions of this email to the right clients at the right time—no manual work required. This ensures consistency and saves hours of administrative work.
What makes a good email for appointments?
Effective appointment emails should be clear, professional, and include all essential information (date, time, location). Offer multiple time options Using email templates ensures you don't miss important details.
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