Welcoming a new employee is an exciting activity. A new employee brings many new ideas, a fresh mindset, skills and creativity. However, it’s upon you how you use the skills of new employees in the best possible way.
Start investing in your employees from the very first day. The first thing you can do is to welcome a new employee appropriately. Use the below-mentioned tips to welcome new employees and start polishing their skills from day one.
Why Do You Need to Welcome a New Employee?
It is crucial to welcome new employees for the following reason:
- Employees feel valued
- Employees learn the organizational culture
- It gives an excellent first impression
- Sign of professionalism
- It makes employees feel comfortable
- Increase employees engagement
- The new employee can take a good start
A good welcome lets the employees start their journey with an exciting mindset. The welcome ceremony provides them with a flexible environment to adjust quickly.
How to Welcome New Employees?
Welcoming a new employee could be a complex task because an employee should neither feel too much burden nor be very relaxed on the first day. So here are the tips you can follow to welcome your new employees and start polishing their skills from the first day.
Send a Personalized Email
Whenever you hire a new employee, please send an email to welcome them. This email could include the following things:
- Salary details
- Facilities you offer
- Why did you hire them?
- Well wishes
- Date of joining
Engagingly welcome them to increase their excitement for a new job. Don’t forget to mention the facilities you offer to your employees. It could be free medical, free transport or residence.
Let’s have a look at a sample email.
Example of Email
We welcome you to our organization [COMPANY NAME]. We have hired you considering your four years of experience in the engineering field. We hope that you will fulfil your duties efficiently. Your orientation is due on 26th April 2022.
We are looking forward to having you on our team.
Welcome Tour of the Workplace
A welcome tour could be one of the initial activities at the start of day one. It is essential to make the new employee familiar with the organization.
During the tour, point out their workplace, rest area, water cooler, washroom, management department etc. A welcome visit will make it easy for employees to understand the workplace and surroundings. Eventually, they can adjust quickly to the new workplace.
Conduct an orientation session for new employees. Orientation can work as initial training for employees. Orientation sessions can be beneficial in the following ways:
- You can communicate your expectations to the employee.
- You can give an introduction to work and organizational goals.
- Deliver job specifications.
An orientation session will help the new employees to understand their role in achieving organizational goals. This session will also help you to engage new employees.
Provide Good Working Environment
During the welcoming activities, give two to three hours to your employees to practice their duties. You should provide a good working environment to your employees from day one. Make sure to eliminate distractions during working hours. A good working environment will let the employees make the best use of their skills.
Highlight Organizational Culture
During workplace tours, orientation and mentoring, highlight your organizational culture. Make the employees familiar with your way of working in the organization.
Employees should be aware of your organization’s rules, regulations, and working patterns. So, communicate about your organizational culture and help them to adopt that culture.
Keep Everything Ready
Make sure to keep everything ready before the joining date. In many cases, the new employees get stuck in document submission and paperwork, which takes their attention away from their new responsibilities. So do all these formalities before the joining date of new employees.
Another tip is to keep their workplace ready for them. The workplace could involve employees’ offices or cabins and essential equipment. It will allow the employees to start their work journey instantly.
Mentoring New Employees
Pick any senior employee, manager or old employee to mentor new employees. Ask the mentor to stay with the new employee for two to three days.
New employees usually hesitate, and they have plenty of questions to ask. So a mentor can guide the new employee about the duties, work responsibilities and methods of attempting the tasks.
Make a Balance
You have to make a balance between flexibility and professionalism. Employees can adjust to a new environment and understand their responsibilities simultaneously with your balanced behavior.
Don’t be too inflexible from the first day. Let them understand the environment and work. However, make everything clear about the work expectations.
Give Engagement Opportunities
Be a little flexible with the new employees. You can offer them lunch or coffee, which will be an excellent chance to develop understanding.
Good work comes from a cooperative working environment. So let the new employees engage with their work and their coworkers. Don’t overburden them with the workload on the first day.
New employees could have several questions about their work and organizational rules. They Can take time to adjust to a new environment. So, ensure your availability to answer their questions and solve their primary issues.
Many organizations give 90 days probation period or training time to employees. You can limit the welcoming activities to two to three days, but a new employee seeks proper guidance, supervision and support for two to three months.
Make a follow-up plan by keeping in view the work requirements of employees. New employees should be treated accordingly in the probation period.
Every new employee brings new thoughts and creativity, and a good employee can become an asset to your organization. So, welcome new employees in a way that maintains your employees’ motivation from the very first day. The tips mentioned above can help you a lot to welcome a new employee in the best possible way.