Auto-Generate Video Links for Every Booking
SchedulingKit eliminates the manual step of creating video call links. When a client books a virtual appointment, the system automatically generates a Zoom, Google Meet, or Microsoft Teams link and includes it in the confirmation email and calendar invite. No copy-pasting, no forgotten links, no last-minute scrambles. Both you and your client get the meeting URL in advance, so joining is one click away. Works seamlessly alongside in-person appointment types on the same booking page.
Understanding Video Meeting Integration
Video Meeting Integration is one of the foundational capabilities that separates professional scheduling from basic calendar tools. Automatically create Zoom, Google Meet, or Microsoft Teams links when clients book virtual appointments. When implemented well, it removes guesswork from the booking process and gives both you and your clients confidence that every appointment is handled correctly.
Without video meeting integration, scheduling often depends on manual coordination—back-and-forth emails, sticky notes, or spreadsheets that quickly fall out of sync. These workarounds create gaps: double-bookings slip through, availability windows go unadvertised, and administrative overhead grows with every new client. The result is lost revenue and a frustrating experience for everyone involved.
As part of SchedulingKit's broader workflow, video meeting integration connects directly to your calendar, notification, and client management systems. Changes propagate instantly, so your availability is always accurate, reminders go out on time, and your team stays aligned without any extra steps.
What's Included
Everything you need for video meeting integration
Common Use Cases
How businesses use Video Meeting Integration
How It Works
Explore the key capabilities of Video Meeting Integration
Connect Your Video Platform
Link your Zoom, Google Meet, or Microsoft Teams account in settings. New meetings automatically get a unique conference link.
Connect Your Video Platform
Automatic Link Distribution
The video link is embedded in the confirmation email, calendar invite, and reminder — so both you and the client can join with one click.
Automatic Link Distribution
Virtual and In-Person Flexibility
Offer both virtual and in-person options on the same event type. Clients choose their preference, and the system handles the rest.
Virtual and In-Person Flexibility
Platform-Agnostic
Switch between Zoom, Meet, and Teams per event type. A sales demo can use Zoom while internal standups use Teams.
Platform-Agnostic
Best Practices
Get the most out of Video Meeting Integration with these practical tips
- 1
Set a default video platform for your organization so every new event type inherits the same conferencing tool.
- 2
Enable waiting rooms or lobby settings on your video platform to control when clients can join the call.
- 3
Include a 'test your setup' link in confirmation emails for clients who may be unfamiliar with the video tool.
- 4
Use the 'location' field on your event type to offer both virtual and in-person options and let clients choose.
Frequently Asked Questions
Common questions about Video Meeting Integration
Which video platforms are supported?
Zoom, Google Meet, and Microsoft Teams. Connect your account in integrations settings and meeting links are generated automatically.
Do clients need the video app installed?
Not necessarily. Zoom and Google Meet both offer browser-based joining. Microsoft Teams may require the app depending on your organization's settings.
Can I use different platforms for different event types?
Yes. Each event type can have its own video conferencing setting. Use Zoom for client calls and Teams for internal meetings.
Is the video link included in reminders?
Yes. The join link appears in the initial confirmation email, the calendar invite, and every reminder sent before the meeting.
Further Reading
- G2: Appointment Scheduling Software — Independent peer reviews of scheduling tools.
- Capterra: Scheduling Software Reviews — Compare features and pricing across platforms.
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