Free Scheduling Software for Event Planners
Plan Events, Not Calendars—For Free
Professional scheduling for event planners at zero cost. Book clients and coordinate vendors effortlessly.
No credit card required. Free forever.
Why Free Scheduling Works for Event Planners
For many event planners businesses, scheduling software sits near the bottom of the budget priority list—right below rent, supplies, and payroll. That's exactly why free matters. A zero-cost scheduling tool removes the financial barrier entirely, letting you automate bookings from day one without adding another monthly subscription to the pile.
A free plan won't include every bell and whistle. Advanced features like team scheduling, custom branding, or priority support typically live behind paid tiers—and that's a fair trade-off. What you do get is the core engine: online booking, calendar sync, automated reminders, and a professional client experience that replaces phone tag and paper calendars.
Free is enough when you're a solo operator or small event planners team handling a manageable volume of appointments. Once you start adding staff, need granular permissions, or want to eliminate SchedulingKit branding from your booking page, that's the natural point to explore paid options.
What's Included Free
Everything event planners need to get started with professional scheduling—at zero cost.
Free vs Paid Plans
Free is powerful. Paid unlocks even more.
Free Plan is Perfect For
Get Started in Minutes
Here's how to set up free scheduling for your event planners business.
Create meeting types for each planning phase
Set up 'Initial Consultation (60 min)', 'Venue Tour (90 min)', 'Vendor Tasting/Meeting (45 min)', 'Design Review (30 min)', and 'Final Walkthrough (60 min)'
Add an event details intake form
Collect event type, date, estimated guest count, budget range, and venue status so you can prepare a preliminary plan before the first meeting
Set availability around event days
Block the day before and day of each event as unavailable for consultations—event execution requires your full attention
Share booking links with vendors
Send separate booking links to florists, caterers, DJs, and venues so they can schedule coordination meetings at times that work for everyone
Configure per-event calendars
Use calendar sync to keep client meetings, vendor meetings, and event days all visible in one view to prevent overlapping commitments
Scheduling Tips for Event Planners
Block the full day before and day of every event as unavailable—last-minute client meetings on execution day lead to setup disasters
Create a 'vendor coordination call' meeting type that's 15 minutes max—vendor check-ins should be quick and focused; save longer meetings for problem-solving
Limit initial consultations to 3 per week during peak wedding season (May-October)—overcommitting on new clients means underdelivering for existing ones
Use intake forms to filter serious inquiries from budget shoppers before investing an hour in a free consultation—ask for date, guest count, and budget range upfront
Why the Free Plan Works for Event Planners
Freelance event planners and wedding coordinators typically manage 8-15 events per year, with meeting volume fluctuating seasonally. The free plan handles consultations, vendor coordination, and client meetings with email reminders—perfect for a business where you need professional scheduling without year-round software costs during your quiet months.
Free scheduling keeps me organized across 15+ events. Clients and vendors book themselves now.
Free Plan FAQs
Can clients book consultations?
Yes! Share your booking link for 24/7 scheduling.
Different meeting types?
Set up consults, venue tours, tastings, and final walkthroughs.
Works for vendor coordination?
Absolutely. Send booking links to vendors for meetings.
Mobile access?
Yes. Manage your schedule on-the-go from event sites.
Further Reading
- SBA: Launch Your Business — Official U.S. Small Business Administration startup guide.
- G2: Free Scheduling Software Reviews — Independent peer reviews of free scheduling tools.
Ready to Start for Free?
Event Planners businesses schedule free with SchedulingKit