Free Scheduling Software for Therapists
Focus on Clients, Not Calendars
Professional scheduling for therapists at no cost. Book sessions, reduce no-shows, and manage your practice.
No credit card required. Free forever.
Why Free Scheduling Works for Therapists
For many therapists businesses, scheduling software sits near the bottom of the budget priority list—right below rent, supplies, and payroll. That's exactly why free matters. A zero-cost scheduling tool removes the financial barrier entirely, letting you automate bookings from day one without adding another monthly subscription to the pile.
A free plan won't include every bell and whistle. Advanced features like team scheduling, custom branding, or priority support typically live behind paid tiers—and that's a fair trade-off. What you do get is the core engine: online booking, calendar sync, automated reminders, and a professional client experience that replaces phone tag and paper calendars.
Free is enough when you're a solo operator or small therapists team handling a manageable volume of appointments. Once you start adding staff, need granular permissions, or want to eliminate SchedulingKit branding from your booking page, that's the natural point to explore paid options.
What's Included Free
Everything therapists need to get started with professional scheduling—at zero cost.
Free vs Paid Plans
Free is powerful. Paid unlocks even more.
Free Plan is Perfect For
Get Started in Minutes
Here's how to set up free scheduling for your therapists business.
Create session types by modality
Set up 'Initial Assessment (60 min)', 'Individual Session (50 min)', and 'Couples Session (80 min)' with appropriate durations
Build in therapeutic boundaries
Add 10-minute buffer after each session for clinical notes and emotional decompression between clients
Configure client self-booking rules
Limit how far in advance clients can book and require 24-hour notice for cancellations to protect your schedule
Connect telehealth
Link Zoom so virtual sessions auto-generate secure meeting links—no last-minute link sharing needed
Set weekly recurring availability
Most therapy clients meet weekly at the same time; set consistent slots so regulars always find their hour
Scheduling Tips for Therapists
Never schedule clients back-to-back without a buffer—emotional carryover between sessions affects clinical quality
Keep one or two 'flex slots' per week unbooked for crisis sessions or urgent rescheduling without disrupting your full caseload
Disable same-day booking to maintain professional boundaries and give yourself time to prepare for each client
Use the intake form to collect emergency contact info and presenting concerns before the first session
Why the Free Plan Works for Therapists
Therapists in private practice typically carry a caseload of 15-25 weekly clients. The free plan handles that volume easily, and you get online self-booking, email reminders to reduce no-shows, and telehealth integration—the essentials for launching a practice without overhead.
When I started my practice, every dollar mattered. Free scheduling let me invest in proper training instead.
Free Plan FAQs
Is this HIPAA compliant?
Free tier includes encryption. HIPAA BAA is available on paid plans for full compliance.
Clients can book themselves?
Yes. Clients self-schedule from your booking page, reducing phone calls.
Telehealth included?
Yes. Video session links are included free with Zoom integration.
Can I set availability by day?
Absolutely. Full control over when clients can book.
More Therapists Scheduling Solutions
Further Reading
- SBA: Launch Your Business — Official U.S. Small Business Administration startup guide.
- G2: Free Scheduling Software Reviews — Independent peer reviews of free scheduling tools.
Ready to Start for Free?
Therapists businesses schedule free with SchedulingKit