How to Set Up Recurring Appointments for Repeat Clients
Save time and retain clients by scheduling standing weekly, biweekly, or monthly appointments that book automatically.
Start the GuideHow to Set Up Recurring Appointments for Repeat Clients This step-by-step guide covers everything you need — from prerequisites to pro tips — so you can complete the process in 15 minutes or less. Browse all how-to guides.
Before You Start
Make sure you have the following ready:
- Services configured in your account
- Working hours and holidays set
Step-by-Step Guide
5 steps · 15 minutes
Enable recurring bookings
Go to Settings > Booking Rules and toggle on recurring appointments. Choose which services allow recurring bookings.
Set recurrence options
Define available patterns: weekly, biweekly, monthly, or custom intervals. Set a maximum recurrence period (e.g., 12 weeks ahead).
Biweekly is the most popular frequency for service businesses.
Allow clients to book recurring from the booking page
Enable the recurring option on your public booking page so clients can set their own standing appointment.
Configure conflict handling
Decide what happens when a recurring slot conflicts with a holiday or blocked time — skip it, suggest an alternative, or notify the client.
Set up recurring-specific reminders
Send a weekly agenda email to clients with recurring bookings so they always know what is coming up.
Frequently Asked Questions
Can clients modify a single occurrence without affecting the series?
Yes. Clients can reschedule or cancel one occurrence while keeping the rest of the series intact.
Is there a limit to how far ahead recurring appointments can go?
You set the look-ahead window. Most businesses allow 8-16 weeks of advance recurring bookings.
Can I set recurring appointments on behalf of clients?
Yes. Staff can create recurring series from the admin dashboard for any client.
Do recurring bookings lock the time slot for other clients?
Yes. Once a recurring series is confirmed, those slots are reserved and unavailable to other clients.
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