How to Set Up Video Call Scheduling with Automatic Meeting Links
Let clients book video consultations that automatically generate Zoom, Google Meet, or Teams links — no manual setup per meeting.
Start the GuideHow to Set Up Video Call Scheduling with Automatic Meeting Links This step-by-step guide covers everything you need — from prerequisites to pro tips — so you can complete the process in 15 minutes or less. Browse all how-to guides.
Before You Start
Make sure you have the following ready:
- A Zoom, Google Meet, or Teams account
- SchedulingKit account with services configured
Step-by-Step Guide
6 steps · 15 minutes
Connect your video platform
Go to Integrations and connect Zoom, Google Meet, or Microsoft Teams with one-click authorization.
Create a virtual service type
Add a new service or edit an existing one and set the location to 'Video Call.' Choose your connected platform.
Offer both in-person and virtual options for the same service to give clients flexibility.
Configure automatic link generation
Enable auto-generated meeting links so a unique Zoom/Meet/Teams link is created for each booking.
Customize the confirmation email
Ensure the meeting link is prominently displayed in the confirmation email and calendar invite.
Set buffer time between calls
Add 5-15 minutes of buffer between video calls to avoid back-to-back fatigue and allow for overruns.
Test the full flow
Book a video appointment, verify the meeting link is generated, check the confirmation email, and join the call to ensure everything works.
Frequently Asked Questions
Is each meeting link unique?
Yes. Every booking generates a unique meeting link to prevent unauthorized access.
Can I offer both in-person and virtual for the same service?
Yes. Clients choose their preferred format during booking, and the system adjusts accordingly.
What if the client misses the link?
The meeting link is included in the confirmation email, calendar invite, and all reminder messages.
Can I record video sessions?
Recording depends on your Zoom/Meet/Teams plan settings. SchedulingKit does not record independently.
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