Connect Event Registration to Webex Webinars
SchedulingKit handles event registration and automatically adds registrants to your Webex Webinar. Attendees register through your branded booking page, receive a unique Webex join link, and get reminder emails — while you manage one registration list across both systems.
How It Works
Set up webinar registration with Webex in just a few steps.
Create a Webex Webinar
Set up the webinar in Webex with your preferred settings: date, time, panelists, and attendee capacity.
Link webinar to a SchedulingKit event
Create an event in SchedulingKit and connect it to the Webex Webinar. Registration form fields map to Webex attendee fields.
Attendees register via SchedulingKit
Registrants fill out your branded form on the SchedulingKit event page. They are automatically added to the Webex Webinar attendee list.
Join links and reminders send automatically
Each registrant receives a unique Webex join link in their confirmation email. SchedulingKit sends reminder emails before the event.
Benefits
Why webinar registration with Webex and SchedulingKit makes a difference.
Branded registration experience
Registrants sign up through your SchedulingKit event page with your branding, not the default Webex registration form.
Single registration list
Attendee data lives in both SchedulingKit and Webex. No exporting CSVs and importing attendee lists manually.
Collect custom registration data
Add fields to the SchedulingKit form that Webex's default registration does not support: company size, role, specific questions, dietary preferences for hybrid events.
Post-event follow-up
SchedulingKit tracks who registered, who attended (via Webex attendance data), and who did not show. Trigger different follow-up emails for each group.
Webinar Registration in Practice
A real-world look at how Webex webinar registration works with SchedulingKit.
A professional training company runs 4 monthly webinars on topics like project management, leadership communication, data literacy, and agile methodology. Each webinar hosts 80-150 attendees and costs $49 per registration. They connect SchedulingKit to Webex Webinars to streamline registration and follow-up.
The company creates a SchedulingKit event page for each webinar with custom branding: company logo, topic description, speaker bio, and a 5-field registration form (Name, Email, Company, Role, "What do you hope to learn?"). When an attendee registers and pays $49, SchedulingKit adds them to the Webex Webinar attendee list and sends a confirmation email with their unique Webex join link.
SchedulingKit sends three reminder emails: 7 days before (with preparation materials), 1 day before (with calendar add link), and 1 hour before (with the direct join button). These reminders achieve an 82% attendance rate — up from 61% when using only Webex's default single reminder.
After each webinar, SchedulingKit pulls attendance data from Webex. Attendees who joined receive a follow-up email with the recording link, slide deck, and a feedback survey. Registrants who did not attend receive a different email offering to reschedule to next month's session. The "no-show re-engagement" email converts 24% of absent registrants into attendees for the next session, recovering $1,764 per month (approximately 36 re-registrations at $49 each) that would have been lost without automated follow-up.
Who It's For
Teams and individuals who benefit most from this integration.
Frequently Asked Questions
Common questions about webinar registration with Webex.
How do I connect SchedulingKit registration to a Webex Webinar?
Create a Webex Webinar, then link it to a SchedulingKit event page. Registrants are automatically added to the Webex attendee list with unique join links.
Can I collect custom fields on the registration form?
Yes. Add any field to the SchedulingKit registration form: text, dropdown, checkbox, or file upload. Data is stored in SchedulingKit and basic fields sync to Webex.
Does it track who attended vs. who registered?
Yes. After the webinar, SchedulingKit pulls attendance data from Webex. You can see which registrants attended, their join/leave times, and who did not show.
Can I charge for webinar registration through SchedulingKit?
Yes. Enable payment collection on the event page via Stripe or PayPal. Attendees pay at registration and receive their Webex join link after payment confirms.
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