Invoicing Built for Your Business
Create professional invoices, attach payment links, and get paid faster. Connected to your appointments, powered by Stripe and PayPal, with tax management and full transaction history.
Why Businesses Need Integrated Invoicing
Most service businesses handle invoicing separately from scheduling, one tool for appointments, another for billing, and a spreadsheet to reconcile the two. This disconnect creates delays, errors, and unpaid balances that pile up. Following invoicing best practices, when your invoicing lives inside the same platform as your bookings, everything is connected: services, prices, client details, and payment status flow automatically from appointment to invoice.
SchedulingKit’s invoicing is purpose-built for businesses that bill for time and services. Freelance consultants sending monthly retainer invoices, salons billing for a color correction, and home services companies invoicing after a repair all follow the same workflow: select the appointment, review the line items, send the invoice with a payment link, and get paid. The entire process takes under a minute for most invoices.
Everything You Need to Get Paid
Professional invoices, instant payment links, and complete financial tracking, all connected to your appointments.
Professional Invoices
Generate clean, branded invoices with your logo, business details, service line items, and payment terms. Each invoice gets a unique number and PDF download so your records stay organized and your clients see a polished, trustworthy document every time.
Payment Links
Every invoice includes a secure payment link that clients can click to pay instantly. Share the link via email, SMS, or WhatsApp, clients pay in seconds from any device without needing to log in or create an account.
Stripe & PayPal
Connect your Stripe or PayPal account in minutes. Accept credit cards, debit cards, Apple Pay, Google Pay, and bank transfers. Funds go directly to your account with no platform fees from SchedulingKit, you only pay standard processor rates.
Tax Management
Add tax rates per service or per invoice. Support for GST, VAT, sales tax, and multiple tax jurisdictions. Tax amounts are calculated automatically and displayed clearly on each invoice, making bookkeeping and tax filing straightforward.
Transaction History
A complete ledger of every invoice sent, every payment received, and every outstanding balance. Filter by client, date range, or status (paid, pending, overdue). Export to CSV for your accountant or import into your bookkeeping software.
Refunds
Issue full or partial refunds directly from SchedulingKit. The refund is processed through the original payment method and both you and the client receive confirmation. Refund history is tracked alongside the original invoice for clean records.
How Invoicing Works
From appointment to payment in three steps, no accounting degree required.
Create Your Invoice
Select a client, add service line items, apply taxes and discounts, and set payment terms. SchedulingKit auto-fills client details and service prices from your booking data, most invoices take under 30 seconds.
Send & Get Paid
Send the invoice by email with a one-click payment link. Clients pay instantly via Stripe or PayPal. You get notified the moment payment is received, and the invoice status updates automatically.
Track & Manage
Monitor outstanding balances, overdue invoices, and payment trends from your dashboard. Send reminders for unpaid invoices and keep your cash flow healthy with real-time reporting.
Invoicing That Connects to Your Entire Business
What makes SchedulingKit’s invoicing different from standalone billing tools is the connection to your scheduling data. When you create an invoice from a completed appointment, the service name, price, duration, and client details are already filled in. There is no manual lookup, no copy-pasting from one system to another, and no risk of billing the wrong amount.
This integration extends to your customer portal, clients can view their invoice history and outstanding balances from the same place they manage bookings. It connects to your payment collection setup, so deposits taken at booking time are automatically deducted from the final invoice. And it ties into your reminder system, so you can automatically nudge clients about unpaid invoices.
For businesses that bill regularly, weekly personal training sessions, monthly consulting retainers, ongoing therapy appointments, the time saved on invoicing alone justifies the platform. Instead of spending an hour every week creating invoices manually, you generate them in bulk from your completed appointments and send them all at once with payment links attached.
Invoicing FAQ
Common questions about invoicing for businesses.
Invoicing by Industry
Send invoices,get paid faster.
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