Find the Best Time for Everyone
Create a meeting poll, share it with participants, and let everyone vote on their preferred times. SchedulingKit tallies the votes, picks the winner, and sends confirmations — no more reply-all chaos.
A meeting poll (also called a group scheduling poll) lets you propose multiple time slots and have participants vote on their availability. Instead of sending back-and-forth emails or juggling spreadsheets, a meeting poll collects everyone's preferences in one place and automatically identifies the time that works for the most people. SchedulingKit's meeting polls are integrated with your booking pages and calendar, so confirmed meetings sync instantly.
Meeting Poll Features
Everything you need to coordinate group availability — without the email ping-pong.
Create Date/Time Options
Propose multiple date and time slots for your meeting. Add as many options as you like — participants see them in a clean grid and vote on the ones that work for their schedule.
Participant Voting
Share a poll link and let everyone vote. Participants mark each option as 'yes,' 'no,' or 'if needed.' Votes update in real time so you can see consensus forming as responses come in.
Voting Deadlines
Set a deadline for responses. When the deadline passes, SchedulingKit automatically identifies the winning time — no more chasing stragglers or waiting indefinitely for replies.
"If Needed" Responses
Sometimes a time works but isn't ideal. The 'if needed' option captures partial availability so the system can factor in preferences when no single slot gets unanimous support.
Auto-Confirm Winner
Once the deadline passes or all participants have voted, SchedulingKit selects the best time and sends a confirmation to everyone — complete with calendar invites and meeting details.
No Sign-Up Required for Voters
Participants don't need a SchedulingKit account to vote. They click the poll link, enter their name, cast their votes, and they're done. Zero friction for external collaborators.
How Meeting Polls Work
From poll creation to confirmed meeting — in four simple steps.
Create Your Poll
Log in to SchedulingKit, create a new meeting poll, add a title and description, then select the date/time options you want to propose. You can add location details, video conferencing links, and notes.
Share the Poll Link
Copy the unique poll link and send it via email, Slack, WhatsApp, or any channel. You can also invite participants by email directly from SchedulingKit and set a voting deadline.
Participants Vote
Each participant opens the link, sees the proposed times, and votes 'yes,' 'no,' or 'if needed' for each option. No sign-up required. Votes are tallied in real time on your dashboard.
Best Time Is Confirmed
When the deadline arrives — or all participants have voted — SchedulingKit picks the time with the most 'yes' votes, sends a confirmation email to everyone, and adds the event to connected calendars.
When to Use a Meeting Poll
Meeting polls — a format Doodle popularized — are ideal whenever you need to coordinate a time across multiple people. They replace the frustrating cycle of "Does Tuesday at 3 work?" emails that multiply with every participant. Whether you're organizing a team standup, a client workshop, a committee review, or a social gathering, a poll collects availability in one step.
For businesses that rely on team scheduling, meeting polls complement your existing workflow. Use your booking page for 1-on-1 client appointments and meeting polls when a group needs to find mutual availability. Both tools sync to the same calendar, so there's no risk of double-booking.
Unlike standalone polling tools, SchedulingKit's meeting polls connect to your full scheduling ecosystem. Confirmed meetings trigger automated reminders, sync with integrated calendars and video conferencing tools, and appear on your unified dashboard alongside all your other bookings.
Common use cases include cross-functional team meetings, advisory board sessions, parent-teacher conferences, group coaching sessions, band rehearsals, and any scenario where multiple busy calendars need to align. The "if needed" response option captures soft preferences, helping you pick a time that's truly optimal — not just technically possible.
SchedulingKit vs. Standalone Poll Tools
Meeting Polls FAQ
Common questions about group scheduling polls.
Is SchedulingKit a Doodle alternative?
Yes. SchedulingKit's meeting polls offer the same core functionality as Doodle — propose times, let people vote, and confirm the best slot. But unlike Doodle, meeting polls are integrated into a full scheduling platform with booking pages, calendar sync, reminders, and team management. You get group scheduling polls plus everything else you need to run appointments, all in one tool.
Do participants need an account to vote?
No. Participants simply click the poll link, enter their name, and vote. There's no sign-up, no app to install, and no login required. This makes it easy to poll external clients, partners, or anyone outside your organization.
What happens when the voting deadline passes?
SchedulingKit automatically identifies the time slot with the most 'yes' votes. If there's a tie, it considers 'if needed' responses as a tiebreaker. The winning time is confirmed, and all participants receive an email with the meeting details and a calendar invite.
Can I use meeting polls for recurring group meetings?
Yes. You can create a poll for a one-time meeting or use it to find a recurring time that works for everyone. Once the best time is confirmed, you can set it up as a recurring event using SchedulingKit's recurring appointment feature to automate future scheduling.
How is this different from a regular booking page?
A booking page lets one person pick from your available times. A meeting poll lets multiple people vote on proposed times to find mutual availability. Use booking pages for 1-on-1 client appointments and meeting polls when you need to coordinate a group — team meetings, committee calls, workshops, or any event where multiple schedules need to align.
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