AI for Therapists & Counselors

AI Booking for Therapists & Counselors

AI-powered scheduling for therapists, counselors, and mental health professionals. The chatbot books intake sessions and ongoing appointments while maintaining strict confidentiality and reducing barriers to care.

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AI scheduling for therapists & counselors uses an AI chatbot to book appointments through your website 24/7, smart scheduling to optimize your calendar, and intelligent reminders to reduce no-shows — so your team focuses on clients, not phone calls.

60%

of therapy seekers prefer online booking

30%

of people delay therapy due to booking anxiety

24/7

intake booking removes time barriers

Common Scheduling Challenges for Therapists & Counselors

✕Potential clients avoiding the vulnerability of a phone call to book therapy

✕Therapist in session for 8 hours straight with no time to return booking calls

✕Caseload management — knowing when you have capacity for new clients

✕Different session types (individual, couples, family) needing different time blocks

✕Insurance panel clients and private-pay clients requiring different intake flows

How AI Solves These for Therapists & Counselors

1

Low-Barrier Intake Booking

For many clients, texting a chatbot feels safer than calling. The conversational booking experience reduces the courage gap that keeps people from starting therapy.

2

Caseload Capacity Management

Set your maximum weekly client hours. When you're at capacity, the chatbot maintains a waitlist and notifies prospects when a slot opens.

3

Session Type Routing

Individual therapy gets 50-minute slots, couples gets 80, and family gets 90. The chatbot assigns the right duration and collects relevant intake information per type.

4

Confidential Intake Collection

The chatbot collects presenting concerns, insurance details, and emergency contacts through an encrypted, GDPR-compliant flow before the first session.

What's Included

AI chatbot booking widget

Smart scheduling optimization

Email & SMS reminders

Online payment collection

Custom intake forms

Calendar sync (Google, Outlook)

Team & staff scheduling

Custom branding

Analytics dashboard

Frequently Asked Questions

Is the booking process confidential?

Yes. All data is encrypted in transit and at rest. The chatbot collects only what's needed for scheduling and intake. SchedulingKit is fully GDPR compliant.

Can I manage my caseload capacity?

Yes. Set maximum weekly session hours. The chatbot stops accepting new clients when you're full and maintains a waitlist for openings.

Does it handle different session types?

Yes. Create separate event types for individual, couples, family, and group therapy — each with unique durations, pricing, and intake requirements.

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