AI Receptionist ROI Calculator
Calculate the return on investment from replacing or augmenting your front desk with an AI receptionist that answers calls 24/7.
Enter Your Numbers
Total inbound calls your business receives per month
Percentage of calls that go unanswered or to voicemail
Average revenue from a booked appointment
Total monthly cost of your current front-desk staff
Your Results
How This Calculator Works
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Input your current business metrics and parameters.
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Get real-time calculations based on industry benchmarks.
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Frequently Asked Questions
How is AI receptionist ROI calculated?
ROI is calculated by comparing the cost of an AI receptionist against the revenue recovered from answered calls, reduced staffing needs, and after-hours bookings captured. Most businesses see a 3-5x return within the first quarter.
How much revenue do missed calls cost compared to AI answering?
The average missed call costs service businesses $200-$1,000 in lost lifetime customer value. An AI receptionist costs a fraction of that per call and captures leads 24/7, turning a $0 missed call into a booked appointment.
What is the typical payback period for an AI receptionist?
Most businesses recoup their AI receptionist investment within 2-4 weeks. If you're missing even 5 calls per week, the recovered bookings alone typically exceed the monthly software cost several times over.
Does an AI receptionist replace human staff entirely?
No. An AI receptionist handles routine booking calls, after-hours inquiries, and overflow during busy periods. This frees your human staff to focus on in-person client experience and complex requests that require a personal touch.
Our Methodology
This calculator models AI receptionist ROI by comparing monthly software costs against recovered revenue from answered calls, reduced front-desk staffing needs, and after-hours bookings captured. We use call volume data, average booking values, and missed-call recovery rates to project net savings over 12 months.
Call Answer Rate
AI answers 100% of calls vs. 65-80% for human staff
After-Hours Capture
30-40% of calls occur outside business hours
Booking Conversion
AI converts 60-75% of answered calls to appointments
Staffing Offset
Reduces front-desk phone time by 50-70%
Based on AI receptionist deployment data and call center industry benchmarks
“We were paying $3,200/month for a part-time receptionist and still missing after-hours calls. The AI receptionist costs a fraction of that and books appointments at 2 AM. ROI was obvious within the first week.”
Explore More Resources
Further Reading
- SBA: Calculate Your Startup Costs — Official business cost planning guide.
- HBR: Meeting Management — Harvard Business Review articles on meeting productivity.
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