HIPAA Compliant Scheduling Software
Schedule patient appointments with confidence. SchedulingKit protects PHI with encryption, access controls, and audit trails — so your practice stays compliant while patients book online.
Yes, SchedulingKit supports HIPAA compliance. Schedule patient appointments with confidence. SchedulingKit protects PHI with encryption, access controls, and audit trails — so your practice stays compliant while patients book online.
What HIPAA Requires
The Health Insurance Portability and Accountability Act (HIPAA) requires healthcare providers to safeguard Protected Health Information (PHI) — including patient names, appointment details, health conditions, and contact information. Any scheduling software handling PHI must implement administrative, physical, and technical safeguards including encryption at rest and in transit, access controls, audit logging, and a signed Business Associate Agreement (BAA).
How SchedulingKit Supports HIPAA
End-to-End Encryption
All data is encrypted at rest (AES-256) and in transit (TLS 1.3). Patient appointment details, intake form responses, and personal information are never stored in plaintext.
Business Associate Agreement
SchedulingKit signs a BAA with healthcare organizations on paid plans, establishing our obligations for protecting PHI as a business associate under HIPAA.
Role-Based Access Controls
Limit who can view patient data with granular permissions. Front desk sees schedules, providers see clinical notes, and admins manage settings — each with appropriate access levels.
Audit Logging
Every access to patient records is logged with timestamp, user identity, and action taken. Export audit logs for compliance reviews and breach investigations.
Secure Patient Intake Forms
Collect health history, insurance information, and consent forms through encrypted intake forms that store responses in your HIPAA-compliant environment.
Automatic Session Timeout
Inactive sessions are automatically terminated after configurable periods, preventing unauthorized access on shared or unattended devices.
Industries That Need HIPAA Compliance
Frequently Asked Questions
Is SchedulingKit HIPAA compliant?
Yes. SchedulingKit implements the technical safeguards required by HIPAA — encryption, access controls, audit logging, and secure data handling. We sign BAAs with healthcare organizations on paid plans.
Do I need a paid plan for HIPAA compliance?
The BAA is available on paid plans (Standard and above). Technical safeguards like encryption and access controls apply to all plans, but the formal BAA agreement requires a paid subscription.
Can patients book online without violating HIPAA?
Yes. The booking page collects only the minimum necessary information for scheduling. Sensitive health information collected via intake forms is encrypted and stored securely. No PHI is exposed in URLs or booking confirmations.
How do I get a BAA from SchedulingKit?
Contact our team after signing up for a paid plan. We'll provide a standard BAA for review and signature. The process typically takes 1-2 business days.
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Other Compliance Standards
Scheduling That Meets HIPAA Standards
Start scheduling with confidence. HIPAA compliance features are built into the platform.
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