Stripe Integration
for Physical Therapists
Connect Stripe with SchedulingKit for physical therapists. Accept payments when clients book optimized for physical therapists scheduling needs.
Stripe + Physical Therapists Scheduling
Physical therapy clinics manage treatment plans spanning weeks or months, each with specific frequency requirements. Your integration setup needs to handle recurring sessions, shared equipment schedules, and insurance-driven visit limits â SchedulingKit coordinates all three automatically.
Healthcare billing is uniquely complexâcopays, self-pay rates, sliding scales, procedure deposits, and cancellation policies all coexist within a single practice. The payment integration handles the booking-time financial transaction cleanly, letting you collect what's needed upfront while keeping the patient experience simple and professional.
Configure deposit requirements by appointment type: routine checkups might require no upfront payment, while elective proceduresâteeth whitening, cosmetic consultations, laser treatmentsâcollect a deposit that covers your preparation costs and protects against no-shows. Self-pay patients can prepay their full visit fee at booking, streamlining the check-in process.
The cancellation policy engine is especially valuable for healthcare practices, where no-shows cost the average provider thousands of dollars annually. Configure automatic no-show charges, late-cancellation fees, and early-cancel refunds by appointment type. Patients see the policy clearly when booking, which alone reduces no-shows by 25-60% compared to practices without upfront financial commitment.
Why Physical Therapists Use Stripe
See how this integration helps physical therapists streamline scheduling
Collect copays and procedure deposits at booking time to reduce front-desk bottlenecks
Enforce cancellation policies with automatic charge logic for late cancellations or no-shows
Sell treatment packagesâlike teeth whitening bundles or physical therapy seriesâupfront
Process automatic refunds for cancelled appointments based on your configurable policy
Support sliding-scale or self-pay pricing for patients without insurance coverage
PCI-compliant payment processing protects patient financial data at every transaction
How to Connect Stripe for Your Physical Therapists Practice
Follow these steps to integrate Stripe into your physical therapists scheduling workflow and start seeing results right away.
Create Your Physical Therapists Profile on SchedulingKit
Sign up for a free SchedulingKit account and choose "Physical Therapists" as your industry during onboarding. This pre-configures your booking page with service types, durations, and availability patterns that physical therapists professionals typically need. Add your team members, locations, and operating hours so the system reflects your real-world schedule.
Navigate to Integrations and Authorize Stripe
Open Settings â Integrations in your dashboard and locate Stripe under the Payments category. Click "Connect" and follow the authorization prompt to grant SchedulingKit the permissions it needs. The connection is secured via OAuth so your credentials are never stored directly.
Configure Stripe for Your Physical Therapists Workflow
Once connected, customize how Stripe interacts with your bookings. Map your service types to the right payments settings, set notification preferences, and choose which team members should be linked. For physical therapists, we recommend enabling automatic triggers so every new booking is handled without manual steps.
Test with a Sample Booking and Go Live
Create a test appointment through your public booking page to verify the full flow â from the client selecting a time slot through to Stripe performing its action. Check that confirmations, reminders, and any payments updates all fire correctly. Once you're satisfied, share your booking link with clients and start accepting real appointments.
Why Stripe Matters for Physical Therapists
Physical Therapists professionals juggle client communication, schedule management, and day-to-day operations â often with disconnected tools that create extra manual work. Adding Stripe to your scheduling stack eliminates one of the most common friction points in the payments part of your workflow. Instead of switching between apps or copying information by hand, every booking automatically flows through Stripe, keeping your team and your clients in sync.
For physical therapists specifically, reliable payments integration is not just a convenience â it directly affects client satisfaction and revenue. Missed confirmations, forgotten follow-ups, or manual data entry errors lead to no-shows and lost appointments. By connecting Stripe to SchedulingKit, these tasks happen automatically the moment a booking is created, modified, or cancelled. That means fewer gaps in your schedule and a more professional experience for every client who walks through the door or joins a session.
As your physical therapists practice grows, the time saved compounds. What starts as a few minutes per appointment becomes hours reclaimed each week â time you can reinvest in serving more clients, refining your services, or simply reducing end-of-day administrative stress. Stripe scales with you, handling increased booking volume without requiring additional staff or manual oversight.
How Physical Therapists Use This Integration
Real-world applications for your physical therapists practice
Collect copays at booking time to streamline the front-desk check-in process
Require procedure deposits for elective treatments like cosmetic dentistry or laser therapy
Sell wellness packagesâannual exam bundles, therapy session seriesâat discounted prepaid rates
Process no-show fees automatically when patients miss appointments without prior notice
Accept self-pay rates for uninsured patients directly through the booking payment flow
Handle insurance deductible pre-collection when patients book high-cost diagnostic appointments
Set Up in Minutes
Connect Stripe to your physical therapists scheduling in 4 simple steps
Connect Your Account
Link your Stripe account to SchedulingKit. The connection takes less than 2 minutes and works with your existing Stripe accountâno migration or data transfer required.
Configure for Physical Therapists
Set deposit amounts by appointment typeârequire a percentage for elective procedures while keeping routine checkup bookings deposit-free. Configure your cancellation and no-show fee policy.
Test with a Sample Booking
Place a test booking through your physical therapists booking page to verify the Stripe integration behaves exactly as expected. Check that notifications, syncing, and any payment or video settings work correctly before going live.
Go Live and Share
Share your physical therapists booking page with clients and patients. The Stripe integration activates automatically for every new bookingâno additional steps needed for you or your clients.
Monitor and Optimize
Review your booking analytics after the first week to see how the Stripe integration is performing. Adjust settings like reminder timing, deposit amounts, or sync preferences based on real client behavior and feedback.
Expert Tips for Physical Therapists
Get the most out of your Stripe integration with these recommendations
Set different deposit amounts by appointment typeâ$0 for routine visits, $50-100 for elective proceduresâto balance booking friction with no-show protection.
Clearly display your cancellation and no-show policy on the booking page so patients make an informed commitment before paying.
Offer a "self-pay discount" for patients who pay in full at booking rather than processing insurance after the visit.
Review your no-show rate monthly and adjust deposit requirements upward for appointment types with persistently high cancellation rates.
Frequently Asked Questions
Can I set different deposit amounts for different procedure types?
Yes. Configure deposit requirements per event type. Routine checkups might require no deposit, while elective cosmetic procedures could require a $100 or $200 deposit. Each appointment type has its own independent payment settings.
What happens if a patient cancels after paying a deposit?
You control the refund policy. Configure automatic full refunds for cancellations more than 24 hours in advance, partial refunds for late cancellations, and no refund for no-shows. SchedulingKit processes the configured action automatically.
Is payment processing PCI-compliant?
Yes. Payment processing happens through your connected payment provider (Stripe, PayPal, or Square), which are all PCI DSS Level 1 certified. SchedulingKit never stores credit card numbersâall sensitive payment data is handled by the payment processor.
Can I offer payment plans for expensive procedures?
While SchedulingKit collects deposits and single payments at booking time, you can set up tiered payment workflows. Collect the initial deposit at booking and use your payment processor's recurring billing to collect the remaining balance in installments.
How do self-pay and insurance patients work differently?
Create separate event types for self-pay and insurance patients. Self-pay event types can require full payment at booking, while insurance event types might only collect the copay amount or no payment at all, depending on your practice policy.
Are payment receipts sent automatically?
Yes. Your payment processor automatically sends a receipt to the patient's email when the payment is processed. SchedulingKit's booking confirmation also includes payment detailsâamount charged, last four card digits, and refund policy.
Is the Stripe integration included in my SchedulingKit plan?
Yes. The Stripe integration is available on all SchedulingKit plans, including the free tier. You may have separate costs from Stripe itself depending on your usage level and the features you need from their platform.
Alternative Payments Integrations for Physical Therapists
Ready to Connect Stripe?
Connect Stripe and start scheduling
Free forever plan available ⢠No credit card required
Further Reading
- SBA: Strengthen Your Cybersecurity â U.S. Small Business Administration guide to protecting customer data.
- G2: Appointment Scheduling Software Reviews â Independent peer reviews of scheduling tools.