Migrate from Booker by Mindbody
to SchedulingKit
A practical guide to moving from Booker to SchedulingKit: what you recreate by hand, what you reconnect, and what stays in Booker. There is no one-click migration. Services and staff move by hand; spa-specific features, payroll and marketplace listing stay behind.
Migrating from Booker by Mindbody to SchedulingKit takes about 1-2 hours. This step-by-step guide covers data export, account setup, and going live.
What Transfers
Can Be Transferred
- Services, durations and prices (recreated by hand)
- Staff and working hours (staff re-invited, hours re-entered)
- Calendar connections: Google, Outlook/Microsoft 365, Apple iCloud (reconnect)
- Video links: Zoom, Microsoft Teams or Google Meet (reconnect)
- Payment processor: Stripe, PayPal or Square (reconnect, Standard and above)
- Client contact list (keep your Booker export for reference; SchedulingKit creates records as clients book, and you can add key clients one at a time on Standard and above)
Cannot Be Transferred
- Past appointment history from Booker
- Upcoming appointments already booked in Booker (they stay there unless you re-enter them)
- Client notes and profile fields (no CSV import)
- Payment and invoice history
- Package, series and gift card balances
- Payroll and commission data
- Booker marketplace listing
Migration Steps
Follow these steps to complete your migration in 1-2 hours
Export or Record Your Booker Setup
Export your client list and record each service, staff member, room assignment and package. SchedulingKit has no import tool and no CSV client import. Your export is for your own records: you'll use it to recreate services, check nothing is missed and email clients your new link.
💡 Tips:
- •Screenshot each service's duration, price and settings
- •List the upcoming appointments already booked in Booker
- •Save your client contact list for your announcement email
Create Your SchedulingKit Account and Choose a Plan
Sign up free, then pick the plan that matches what you use in Booker. Standard ($12 per seat per month) adds online payments, SMS reminders, Workflows, reviews and the client portal; Pro ($20) adds Round Robin and Collective scheduling, recurring bookings, packages, gift cards, Zapier and the API. The Free plan covers one team member and one calendar connection.
💡 Tips:
- •Paid plans start with a 14-day trial
- •Check which features you rely on before choosing a plan
Recreate Your Services
Create each service by hand with its duration, price and location, and choose One-on-One or Group (with a capacity). Set the cancellation deadline and minimum notice clients must respect when they reschedule or cancel.
💡 Tips:
- •Start with your most-booked service
- •Set reminder timing per service
Add Staff, Hours and Calendars
Invite team members, set each person's working hours and days off (per location if you have several), and connect Google, Outlook or Apple iCloud calendars so busy times block availability. Connect Zoom or Microsoft Teams, or use Google Meet through Google Calendar, for virtual appointments.
💡 Tips:
- •Connect calendars before sharing your link to avoid double-bookings
- •Clients can pick a team member or Any Available
Connect Payments and Reminders
On Standard and above, connect Stripe, PayPal or Square and choose full payment or a deposit per service; remaining balances are invoiced, never charged automatically. Stripe cancellations refund in full automatically; PayPal and Square refunds are manual. Turn on email reminders and SMS reminders for clients who opt in.
💡 Tips:
- •Recurring packages bill through Stripe only
- •SMS credits are included per seat each month
Test, Switch Links and Run Both Tools in Parallel
Make a test booking end to end, including payment and reminders. Then replace your Booker links with your SchedulingKit link, inline embed, popup widget or button link, and email regular clients the new link. Keep Booker active until the appointments already booked there are finished, then cancel.
💡 Tips:
- •Update your website, email signature, Google Business Profile and social links
- •Don't cancel Booker until its last booked appointment has passed
Feature Comparison
How Booker by Mindbody features map to SchedulingKit
| Feature | Booker by Mindbody | SchedulingKit |
|---|---|---|
| Booking | Booker App | Web booking page and embedsClients book on the web; owners and staff use the iOS/Android app |
| Payments | Booker Pay | Stripe, PayPal or Square (Standard and above) |
| Reminders | Email + SMS | Email; SMS on Standard and above |
| Rooms and Resources | Supported | Not available |
What to Expect
What You'll Gain
- Month-to-month plans billed per seat
- A simpler setup focused on booking
- Packages and gift cards issued by your team on Pro
- Client records built from bookings
- Reviews on your own booking site
Things to Consider
- Booker marketplace listing
- Spa features such as room and resource booking
- Integrated payroll and commissions
Migration Questions
Further Reading
- G2: Scheduling Software Reviews — Compare scheduling platforms before switching.
- Capterra Scheduling Software — Independent reviews and comparisons.
Ready to Switch from Booker by Mindbody?
Set up takes about 1-2 hours of manual work. Start free today.
Free forever plan available • No credit card required
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When this isn't for you
This is not for you if you're staying with your current platform. The migration walkthrough only matters when you've already decided to switch. Skip if you're still evaluating options.