Scheduling for Executive Assistants
Executive assistants use SchedulingKit to book meetings for their executives without the email chains: On Behalf booking lets you schedule for someone else, Collective booking finds times when several executives are free, and approval lets the exec review requests first.
The scheduling solution for executive assistants automates appointment booking, team coordination, and meeting workflows, so your team focuses on results, not calendar logistics. Built on appointment scheduling best practices.
How It Works — Executive Assistants
Executive Calendar Management
With On Behalf event types (Pro and above), you book meetings into the executive's calendar from your own account, based on their connected calendars and working hours. You can require approval so requests stay pending until confirmed.
VIP Meeting Coordination
Give board members and investors a private booking link with a few intake questions (topic, attendees, in person or video). Dietary needs, security and briefing documents are handled outside SchedulingKit.
Travel Days
Add days off for travel days so the executive can't be booked, and set the executive's time zone so their hours are right while abroad. SchedulingKit doesn't read flight schedules or add transit time automatically.
Multi-Stakeholder Availability
A Collective service (Pro and above) only offers times when every selected host on your team is free. For people outside your organization, a meeting poll lets them vote on your proposed times.
Example: Scheduling a Board Pre-Read Call
- 1The EA creates a Collective service, "Board pre-read", 30 minutes, with the CEO and CFO as required hosts.
- 2She sends the private link to the lead independent director, who sees only times when both executives are free.
- 3The service requires approval, so the booking arrives as pending; the EA checks with the CEO and approves it.
- 4Approval sends the confirmation and calendar invite with a Zoom link; the director gets a reminder the day before.
Key Features — Executive Assistants
Platform Features for Executive Assistants
SchedulingKit goes beyond basic scheduling, here’s how the full platform works for executive assistants.
AI Receptionist
Answers calls for executive assistants 24/7, answers common questions and books appointments (Business-plan add-on).
Learn moreChatbot Builder
Add an AI chatbot (paid add-on) that answers questions and books appointments for executive assistants on your booking site.
Learn moreCRM
Track every executive assistants interaction — client history, meeting notes, follow-up tasks, and pipeline stages in one place.
Learn morePayments
Collect deposits, process payments, and send invoices at booking time. Integrated with Stripe for executive assistants.
Learn moreTeam Scheduling
Round-robin distribution, collective availability, and multi-staff coordination built for how executive assistants work.
Learn moreAutomation
Automated reminders, follow-ups, review requests, and workflow triggers that save executive assistants hours every week.
Learn moreIntegrations
SchedulingKit connects with the tools executive assistants already use every day.
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