Calendly vs HubSpot Meetings
A detailed, unbiased comparison to help you choose the right scheduling software for your needs. Updated for 2026.
Key Takeaways
- Calendly excels at: Focused scheduling experience
- HubSpot Meetings excels at: Deep CRM integration
- Calendly wins 4 out of 6 categories
- Calendly is best for: Standalone scheduling needs
- HubSpot Meetings is best for: Sales teams already using HubSpot
Quick Overview
Calendly
Calendly is a standalone scheduling tool focused on making it easy to book meetings.
Pros
- Focused scheduling experience
- Easy setup and use
- Works with any CRM
- Affordable for small teams
- Great video integrations
Cons
- No built-in CRM
- Requires integrations for sales workflows
- Limited sales automation
HubSpot Meetings
HubSpot Meetings is part of the HubSpot CRM ecosystem, providing scheduling tied to your sales pipeline.
Pros
- Deep CRM integration
- Sales automation workflows
- Contact enrichment
- Pipeline tracking
- Email sequences
Cons
- Requires HubSpot ecosystem
- Expensive for full features
- Complex setup
- Overkill for simple scheduling
Feature-by-Feature Comparison
| Feature | Calendly | HubSpot | Winner |
|---|---|---|---|
| Standalone Use | Yes | Limited | Calendly |
| CRM Integration | Via integrations | Native | HubSpot |
| Ease of Setup | Very Easy | Complex | Calendly |
| Pricing | Affordable | Expensive | Calendly |
| Sales Automation | Limited | Extensive | HubSpot |
| Flexibility | High | HubSpot-locked | Calendly |
“As a HubSpot shop, we debated between their built-in meetings tool and Calendly. The native CRM integration was nice, but Calendly's scheduling features were better. We ended up using both, which was clunky.”
Our Verdict
If you're already in the HubSpot ecosystem, their meetings tool makes sense. Otherwise, Calendly offers more flexibility. SchedulingKit provides powerful scheduling with easy CRM integrations at a fraction of the cost.
Frequently Asked Questions
Is Calendly or HubSpot Meetings better for small businesses?
It depends on your specific needs. Calendly is best for standalone scheduling needs. HubSpot Meetings is best for sales teams already using hubspot. Consider your budget, required features, and technical comfort level when choosing.
Which is more affordable, Calendly or HubSpot?
Calendly pricing: Free / $10-16/seat/month. HubSpot Meetings pricing: Free (basic) / $45-800+/month for full CRM. Compare your expected usage and required features to determine the best value for your situation.
Can I switch from Calendly to HubSpot?
Yes, you can switch between these platforms, though there's no direct migration tool. You'll need to recreate your event types, update booking links on your website and email signature, and reconnect calendar integrations. Plan for 1-2 hours of setup time.
What are the main differences between Calendly and HubSpot?
The key differences are in their target users and feature focus. Calendly's strengths include: Focused scheduling experience, Easy setup and use. HubSpot Meetings's strengths include: Deep CRM integration, Sales automation workflows. Review the comparison table above for a detailed breakdown.
Is there a better alternative to both Calendly and HubSpot?
SchedulingKit offers a compelling alternative that combines the best features of both platforms. With a generous free tier and powerful features like automated reminders, intake forms, and team scheduling, it's worth considering if neither option fully meets your needs.
Powerful scheduling without the CRM lock-in
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