Doodle vs When2meet
A detailed, unbiased comparison to help you choose the right scheduling software for your needs. Updated for 2026.
Key Takeaways
- Doodle excels at: Easy group polling
- When2meet excels at: Completely free
- Both tools are evenly matched overall
- Doodle is best for: Group coordination and meeting polls
- When2meet is best for: Quick, informal group availability checks
Quick Overview
Doodle
Doodle is a popular polling tool for finding meeting times with groups. Best for coordinating group availability without calendar integration.
Pros
- Easy group polling
- No account required for participants
- Good for external coordination
- Calendar integrations available
- Professional appearance
Cons
- Ads on free plan
- Gets expensive for teams
- Limited scheduling features
- No booking page functionality
When2meet
When2meet is a free, simple availability visualization tool. Best for quick group availability checks without any signup.
Pros
- Completely free
- No signup required
- Simple and fast
- Visual availability grid
- No ads
Cons
- Very basic features
- No calendar integration
- No booking functionality
- Dated interface
- No email notifications
Feature-by-Feature Comparison
| Feature | Doodle | When2meet | Winner |
|---|---|---|---|
| Price | Free with ads / Paid | Free | When2meet |
| Ease of Use | Easy | Very Easy | When2meet |
| Calendar Integration | Yes | No | Doodle |
| Professional Look | Good | Basic | Doodle |
| Booking Features | Limited | None | Doodle |
| No Account Required | For voters | For everyone | When2meet |
“After comparing Doodle and When2meet, I found SchedulingKit offered a better balance of features and pricing for my business needs.”
Our Verdict
Use When2meet for quick, informal group availability checks. Use Doodle for professional group coordination. Or use SchedulingKit for proper scheduling with booking pages, calendar sync, and no ads.
Frequently Asked Questions
Is Doodle or When2meet better for small businesses?
It depends on your specific needs. Doodle is best for group coordination and meeting polls. When2meet is best for quick, informal group availability checks. Consider your budget, required features, and technical comfort level when choosing.
Which is more affordable, Doodle or When2meet?
Doodle pricing: Free (with ads) / $6.95-8.95/user/month. When2meet pricing: Free. Compare your expected usage and required features to determine the best value for your situation.
Can I switch from Doodle to When2meet?
Yes, you can switch between these platforms, though there's no direct migration tool. You'll need to recreate your event types, update booking links on your website and email signature, and reconnect calendar integrations. Plan for 1-2 hours of setup time.
What are the main differences between Doodle and When2meet?
The key differences are in their target users and feature focus. Doodle's strengths include: Easy group polling, No account required for participants. When2meet's strengths include: Completely free, No signup required. Review the comparison table above for a detailed breakdown.
Is there a better alternative to both Doodle and When2meet?
SchedulingKit offers a compelling alternative that combines the best features of both platforms. With a generous free tier and powerful features like automated reminders, intake forms, and team scheduling, it's worth considering if neither option fully meets your needs.
Professional scheduling without the complexity
Try SchedulingKit free and see why thousands of businesses are switching.
14-day free trial • No credit card required