HubSpot Meetings vs Calendly
A detailed, unbiased comparison to help you choose the right scheduling software for your needs. Updated for 2026.
Key Takeaways
- HubSpot Meetings excels at: Free with HubSpot CRM
- Calendly excels at: Works standalone
- Calendly wins 3 out of 6 categories
- HubSpot Meetings is best for: Sales teams using HubSpot CRM
- Calendly is best for: Professionals needing flexible scheduling
Quick Overview
HubSpot Meetings
HubSpot Meetings is a scheduling tool built into HubSpot CRM. Best for sales teams already using HubSpot.
Pros
- Free with HubSpot CRM
- Native CRM integration
- Round-robin for sales
- Lead routing
- Meeting analytics
Cons
- Requires HubSpot ecosystem
- Limited outside HubSpot
- Basic standalone features
- Learning curve for full platform
Calendly
Calendly is a standalone scheduling tool. Best for professionals who need scheduling without a full CRM.
Pros
- Works standalone
- Many integrations
- Easy setup
- Clean interface
- Good free plan
Cons
- Separate from CRM
- Limited sales features
- No native lead scoring
Feature-by-Feature Comparison
| Feature | HubSpot | Calendly | Winner |
|---|---|---|---|
| CRM Integration | Native (HubSpot) | Via integration | HubSpot |
| Standalone Use | Limited | Excellent | Calendly |
| Sales Features | Advanced | Basic | HubSpot |
| Setup Speed | Slow (CRM setup) | Fast | Calendly |
| Flexibility | HubSpot only | Any ecosystem | Calendly |
| Price | Free with HubSpot | Free/Paid | Tie |
“After comparing HubSpot Meetings and Calendly, I found SchedulingKit offered a better balance of features and pricing for my business needs.”
Our Verdict
If you're all-in on HubSpot, use their meetings tool. If you want flexibility and simplicity, use Calendly. SchedulingKit integrates with HubSpot while working independently too.
Frequently Asked Questions
Is HubSpot Meetings or Calendly better for small businesses?
It depends on your specific needs. HubSpot Meetings is best for sales teams using hubspot crm. Calendly is best for professionals needing flexible scheduling. Consider your budget, required features, and technical comfort level when choosing.
Which is more affordable, HubSpot or Calendly?
HubSpot Meetings pricing: Free with HubSpot / Paid tiers for advanced. Calendly pricing: Free (1 event type) / $10-16/seat/month. Compare your expected usage and required features to determine the best value for your situation.
Can I switch from HubSpot to Calendly?
Yes, you can switch between these platforms, though there's no direct migration tool. You'll need to recreate your event types, update booking links on your website and email signature, and reconnect calendar integrations. Plan for 1-2 hours of setup time.
What are the main differences between HubSpot and Calendly?
The key differences are in their target users and feature focus. HubSpot Meetings's strengths include: Free with HubSpot CRM, Native CRM integration. Calendly's strengths include: Works standalone, Many integrations. Review the comparison table above for a detailed breakdown.
Is there a better alternative to both HubSpot and Calendly?
SchedulingKit offers a compelling alternative that combines the best features of both platforms. With a generous free tier and powerful features like automated reminders, intake forms, and team scheduling, it's worth considering if neither option fully meets your needs.
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