What Are Recurring Appointments? Definition & Examples
Appointments that repeat on a regular schedule, such as weekly sessions or monthly check-ins.
Definition
Recurring appointments (also called repeating bookings or a booking series) are bookings set to repeat at specified intervals without requiring rebooking each time. The client books once and the system creates the series of future sessions. Common patterns include weekly (same time every week), bi-weekly (every two weeks), monthly (same date each month), or custom schedules. Recurring bookings save time for ongoing services and ensure clients have standing appointments without the friction of rebooking. Understanding this concept is essential for businesses evaluating scheduling technology, as it directly impacts how efficiently teams manage their time and how smoothly clients move through the booking process.
Recurring Appointments
Weekly therapy sessions every Tuesday at 10am
Monthly coaching calls on the first Monday
Bi-weekly team meetings
Quarterly business reviews
Twice-weekly personal training sessions
Workflow example: Recurring Appointments
- 1
A personal trainer on the Pro plan turns on recurring bookings for her "1:1 Training" service, allowing weekly sessions up to 12 occurrences.
- 2
A new client books Tuesdays at 7am for 12 weeks in one go.
- 3
SchedulingKit creates the 12 bookings, skipping any date that is not available according to the setting she chose.
- 4
Before each session the client gets a reminder; when they travel one week, they cancel just that occurrence from the manage-booking link.
Why Recurring Appointments Matters
For ongoing client relationships, manual rebooking creates friction and risks clients forgetting to reschedule. Recurring appointments lock in the relationship, ensure consistent revenue, and reduce administrative work. They also help clients build habits around regular sessions.
SchedulingKit — Recurring Appointments
On the Pro plan and above, SchedulingKit lets a service allow recurring bookings. You set the frequency (daily, weekly, every two weeks or monthly), the maximum number of occurrences and the booking window, and choose how unavailable dates are handled. Each session in the series gets its own reminders, and clients can cancel a single occurrence or the whole remaining series from their manage-booking link. For prepaid series, Pro plans also support packages and recurring packages billed through Stripe.
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When this isn't for you
This definition page is reference-only. If you came here looking for software to handle recurring appointments, head to /scheduling-software or /features instead. Skip this page if you're already familiar with the term.