Zoom Webinar Scheduling with SchedulingKit
SchedulingKit manages webinar registration pages, attendee communication, and post-webinar follow-up for Zoom Webinars. Fill seats with a branded registration page and let automation handle the rest.
How It Works
Set up webinar scheduling with Zoom in just a few steps.
Create a webinar event
Set the topic, date, duration, and registration fields in SchedulingKit.
Connect Zoom Webinar
Link your Zoom Webinar license. SchedulingKit creates the webinar on your behalf.
Promote and collect registrations
Share the SchedulingKit registration page. Each signup receives a Zoom webinar join link.
Host and follow up
Run the webinar on Zoom. SchedulingKit sends post-event emails with replay links and next steps.
Benefits
Why webinar scheduling with Zoom and SchedulingKit makes a difference.
Branded registration page
Use your own logo, colors, and custom fields instead of the default Zoom registration form.
Automated reminder sequences
Send reminder emails at 24 hours, 1 hour, and 15 minutes before the webinar starts.
Attendance tracking
See who registered, who attended, and who dropped off. Export attendee data for CRM or email follow-up.
Replay distribution
Automatically email the webinar recording to registrants who missed the live event.
Webinar Scheduling in Practice
A real-world look at how Zoom webinar scheduling works with SchedulingKit.
A SaaS company runs a weekly product demo webinar every Thursday at 2 PM to convert free trial users to paid. The marketing team creates a recurring webinar event in SchedulingKit with custom registration fields: company size, current plan, and biggest challenge.
The registration page lives on the company website as an embedded widget. Trial users who visit the pricing page see a banner linking to the next demo. Each registrant receives a Zoom webinar join link, an .ics calendar invite, and a reminder email 24 hours before and 15 minutes before the event.
During the webinar, panelists present and answer questions. After the event, SchedulingKit sends two different follow-up emails: one to attendees with a replay link and a discount code, and one to no-shows with just the replay link. Registration data syncs to the CRM via Zapier so the sales team can follow up with high-intent leads.
The marketing team reviews weekly attendance rates and registration-to-attendance conversion in the SchedulingKit dashboard, adjusting webinar times and promotion channels based on the data.
Who It's For
Teams and individuals who benefit most from this integration.
Frequently Asked Questions
Common questions about webinar scheduling with Zoom.
Do I need a Zoom Webinar license?
Yes. Zoom Webinar is a separate add-on from Zoom Meetings. SchedulingKit connects to your existing Zoom Webinar license to create and manage webinars.
Can I customize the registration page?
Yes. Add your logo, brand colors, custom fields, and description. The page can be standalone or embedded on your website.
How are reminder emails sent?
SchedulingKit sends automated reminders at intervals you configure (e.g., 24 hours, 1 hour, 15 minutes before). Emails include the Zoom join link.
Can I send different follow-ups to attendees vs. no-shows?
Yes. Create separate email templates for attendees and no-shows. Each can include different content, links, and calls to action.
Start Using Zoom + SchedulingKit
Set up webinar scheduling in minutes. No credit card required, no complex configuration.
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