Migrate from YouCanBook.me
to SchedulingKit
A practical guide to moving from YouCanBookMe to SchedulingKit: what you recreate by hand, what you reconnect, and what stays in YouCanBookMe. There is no one-click migration. Booking pages and calendars are recreated by hand; there is no import.
Migrating from YouCanBook.me to SchedulingKit takes about 20-40 minutes. This step-by-step guide covers data export, account setup, and going live. See how the two compare in our YouCanBook.me alternative breakdown.
What Transfers
Can Be Transferred
- Services, durations and prices (recreated by hand)
- Staff and working hours (staff re-invited, hours re-entered)
- Calendar connections: Google, Outlook/Microsoft 365, Apple iCloud (reconnect)
- Video links: Zoom, Microsoft Teams or Google Meet (reconnect)
- Payment processor: Stripe, PayPal or Square (reconnect, Standard and above)
Cannot Be Transferred
- Past appointment history from YouCanBookMe
- Upcoming appointments already booked in YouCanBookMe (they stay there unless you re-enter them)
- Client notes and profile fields (no CSV import)
- Payment and invoice history
- Custom booking form questions
Migration Steps
Follow these steps to complete your migration in 20-40 minutes
Export or Record Your YouCanBookMe Setup
Note each booking page's duration, availability, form questions and notification settings. SchedulingKit has no import tool and no CSV client import. Your export is for your own records: you'll use it to recreate services, check nothing is missed and email clients your new link.
💡 Tips:
- •Screenshot each service's duration, price and settings
- •List the upcoming appointments already booked in YouCanBookMe
- •Save your client contact list for your announcement email
Create Your SchedulingKit Account and Choose a Plan
Sign up free, then pick the plan that matches what you use in YouCanBookMe. Standard ($12 per seat per month) adds online payments, SMS reminders, Workflows, reviews and the client portal; Pro ($20) adds Round Robin and Collective scheduling, recurring bookings, packages, gift cards, Zapier and the API. The Free plan covers one team member and one calendar connection.
💡 Tips:
- •Paid plans start with a 14-day trial
- •Check which features you rely on before choosing a plan
Recreate Your Services
Create each service by hand with its duration, price and location, and choose One-on-One or Group (with a capacity). Set the cancellation deadline and minimum notice clients must respect when they reschedule or cancel.
💡 Tips:
- •Start with your most-booked service
- •Set reminder timing per service
Add Staff, Hours and Calendars
Invite team members, set each person's working hours and days off (per location if you have several), and connect Google, Outlook or Apple iCloud calendars so busy times block availability. Connect Zoom or Microsoft Teams, or use Google Meet through Google Calendar, for virtual appointments.
💡 Tips:
- •Connect calendars before sharing your link to avoid double-bookings
- •Clients can pick a team member or Any Available
Test, Switch Links and Run Both Tools in Parallel
Make a test booking end to end, including payment and reminders. Then replace your YouCanBookMe links with your SchedulingKit link, inline embed, popup widget or button link, and email regular clients the new link. Keep YouCanBookMe active until the appointments already booked there are finished, then cancel.
💡 Tips:
- •Update your website, email signature, Google Business Profile and social links
- •Don't cancel YouCanBookMe until its last booked appointment has passed
Feature Comparison
How YouCanBook.me features map to SchedulingKit
| Feature | YouCanBook.me | SchedulingKit |
|---|---|---|
| Booking Types | Booking Pages | Services / Event Types |
| Calendar | Calendar Sync | Google, Outlook, Apple iCloudBusy times refresh every 10 minutes, plus a live check at booking |
| Team | Per-calendar pricing | Per-seat pricing |
| Payment | Premium only | Standard plan and above |
What to Expect
What You'll Gain
- Round Robin and Collective scheduling on Pro
- Payments through Stripe, PayPal or Square on Standard and above
- Client records and a client portal
- Packages and recurring bookings on Pro
- SMS reminders on Standard and above
Things to Consider
- YouCanBookMe's per-calendar pricing model
- Detailed custom booking form questions
Migration Questions
Further Reading
- G2: Scheduling Software Reviews — Compare scheduling platforms before switching.
- Capterra Scheduling Software — Independent reviews and comparisons.
Ready to Switch from YouCanBook.me?
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More About YouCanBook.me
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When this isn't for you
This is not for you if you're staying with your current platform. The migration walkthrough only matters when you've already decided to switch. Skip if you're still evaluating options.