How to Set Up Group Booking for Classes, Workshops, and Events
Enable multiple clients to book the same time slot for classes, group sessions, workshops, and events with capacity management.
Start the GuideHow to Set Up Group Booking for Classes, Workshops, and Events This step-by-step guide covers everything you need — from prerequisites to pro tips — so you can complete the process in 30 minutes or less. Browse all how-to guides.
Before You Start
Make sure you have the following ready:
- Group class schedule drafted
- Capacity limits per session decided
- Pricing structure finalized
Step-by-Step Guide
6 steps · 30 minutes
Create a group service type
Add a new service and set it as 'group' instead of 'one-on-one.' Define the maximum number of participants.
Set the schedule
Add the dates and times for each group session. For recurring classes, use the repeat function to generate the full schedule.
Publish the schedule at least 2 weeks ahead so clients can plan.
Configure capacity and waitlists
Set the minimum participants required to run the session and the maximum capacity. Enable waitlists for when classes fill up.
Set pricing and payment
Choose per-person pricing, package pricing, or membership-based access. Enable payment at booking to secure spots.
Add participant requirements
Attach any required forms, waivers, or questionnaires that participants must complete before attending.
Publish and promote
Share the class schedule on your website, social media, and email list. The booking page shows live availability and spots remaining.
Frequently Asked Questions
Can I set a minimum number of participants?
Yes. If the minimum is not met by a set deadline, you can auto-cancel and notify all registered participants.
How do waitlists work for group bookings?
When a class is full, new sign-ups join the waitlist and are automatically notified if a spot opens.
Can one person book for multiple participants?
Yes. You can enable multi-person booking so a client can register themselves and others in a single transaction.
Can I offer different pricing for members vs drop-ins?
Yes. Set member pricing that applies when a logged-in member books and a separate drop-in rate for non-members.
Related Guides
Continue learning with these related tutorials
Set Up Online Booking for Your Fitness Studio
Let members and prospects book classes, personal training sessions, and assessments online — and automatically manage capacity limits.
Collect Deposits Online
Require upfront deposits during booking to secure commitments, reduce no-shows, and improve cash flow for your service business.
Set Up a Waitlist
Never lose revenue to last-minute cancellations again. Set up an automated waitlist that fills empty slots within minutes.
Ready to Get Started?
Sign up free and follow this guide step by step — your scheduling will be live in minutes.
Start Free TodayFree forever plan available · No credit card required