How to Set Up Online Booking for Your Fitness Studio
How to set up online booking for your fitness studio in under an hour: create classes with capacity limits, one-on-one training and assessments, set instructor hours, take payment or class packs, and decide how you'll fill spots when a full class has a cancellation.
Start the GuideHow to Set Up Online Booking for Your Fitness Studio This step-by-step guide covers everything you need, from prerequisites to pro tips, so you can complete the process in 40 minutes or less. Browse all how-to guides.
What You Need Before Set Up Online Booking for Your Fitness Studio
Make sure you have the following ready:
- Class schedule with times and capacity limits
- Instructor assignments finalized
- Payment processor account (Stripe or similar)
How to Set Up Online Booking for Your Fitness Studio
7 steps · 40 minutes
Create your account
Sign up and enter your studio name, address, time zone, and contact details. These appear on your booking page and in confirmation emails.
Add classes and session types
Create entries for group classes, one-on-one training, assessments, and workshops. Set capacity limits for each.
Start with slightly lower capacity limits and raise them once you see demand patterns.
Set instructor schedules
Set each instructor's working hours so their classes and sessions only appear when they teach. When a sub covers a class, update the working hours for that day.
Plan how you fill full classes
SchedulingKit does not have a built-in waitlist. Keep a list of members who want a spot in popular classes, and when someone cancels, text or email the next person your booking link; the first to book gets the spot.
Set up payment and class packs
On the Standard plan and above, connect Stripe, PayPal, or Square to collect drop-in fees at booking. On Pro and above, sell class packs as packages that members redeem when they book. SchedulingKit doesn't check memberships from other software.
Customize and share your booking page
Brand the page, embed the class schedule on your website, and share the link in your app, email newsletters, and social channels.
Test capacity limits
Book a class to capacity and confirm no further bookings are accepted, then cancel one booking and check that the freed spot is bookable again.
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Collect Deposits Online
How to collect deposits online when clients book: connect Stripe, PayPal, or Square, set a deposit per service, write clear refund terms, show the deposit before checkout, and invoice the remaining balance after the appointment.
Set Up Group Booking
How to set up group booking for classes, workshops, and events: create a group service with a capacity limit, set when it runs, take payment per person or through packages, share what attendees need to know, and decide what to do when a session fills up.
Set Up a Waitlist
Never lose revenue to last-minute cancellations again. Set up an automated waitlist that fills empty slots within minutes.
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When this isn't for you
This is not for you if you've already implemented the workflow. The walkthrough is for first-time setup. Skip if your team already has a working process.