How to Set Up Online Booking for Your Fitness Studio
Let members and prospects book classes, personal training sessions, and assessments online, and automatically manage capacity limits.
Start the GuideHow to Set Up Online Booking for Your Fitness Studio This step-by-step guide covers everything you need, from prerequisites to pro tips, so you can complete the process in 40 minutes or less. Browse all how-to guides.
What You Need Before Set Up Online Booking for Your Fitness Studio
Make sure you have the following ready:
- Class schedule with times and capacity limits
- Instructor assignments finalized
- Payment processor account (Stripe or similar)
How to Set Up Online Booking for Your Fitness Studio
7 steps · 40 minutes
Create your account
Sign up and select the fitness/wellness category to unlock class scheduling, capacity controls, and waitlist features.
Add classes and session types
Create entries for group classes, one-on-one training, assessments, and workshops. Set capacity limits for each.
Start with slightly lower capacity limits and raise them once you see demand patterns.
Set instructor schedules
Assign trainers and instructors to time slots. Allow subs by enabling schedule-swap requests between staff.
Enable waitlists
Turn on automatic waitlists for popular classes. When a spot opens, the next person is notified and has a time window to confirm.
Configure payment or membership checks
Connect your payment processor to collect drop-in fees or verify active memberships before confirming a booking.
Customize and share your booking page
Brand the page, embed the class schedule on your website, and share the link in your app, email newsletters, and social channels.
Test capacity and waitlist logic
Book a class to capacity, verify the waitlist engages, then cancel one booking to confirm the next person is auto-notified.
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Collect Deposits Online
Require upfront deposits during booking to secure commitments, reduce no-shows, and improve cash flow for your service business.
Set Up Group Booking
Enable multiple clients to book the same time slot for classes, group sessions, workshops, and events with capacity management.
Set Up a Waitlist
Never lose revenue to last-minute cancellations again. Set up an automated waitlist that fills empty slots within minutes.
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When this isn't for you
This is not for you if you've already implemented the workflow. The walkthrough is for first-time setup. Skip if your team already has a working process.