How-To GuideBeginner40 minutes

How to Set Up Online Booking for Your Fitness Studio

Let members and prospects book classes, personal training sessions, and assessments online — and automatically manage capacity limits.

Start the Guide

How to Set Up Online Booking for Your Fitness Studio This step-by-step guide covers everything you need — from prerequisites to pro tips — so you can complete the process in 40 minutes or less. Browse all how-to guides.

Before You Start

Make sure you have the following ready:

Class schedule with times and capacity limits
Instructor assignments finalized
Payment processor account (Stripe or similar)

Step-by-Step Guide

7 steps · 40 minutes

Create your account

Add classes and session types

Create entries for group classes, one-on-one training, assessments, and workshops. Set capacity limits for each.

Pro Tip

Start with slightly lower capacity limits and raise them once you see demand patterns.

Set instructor schedules

Assign trainers and instructors to time slots. Allow subs by enabling schedule-swap requests between staff.

Enable waitlists

Turn on automatic waitlists for popular classes. When a spot opens, the next person is notified and has a time window to confirm.

Configure payment or membership checks

Connect your payment processor to collect drop-in fees or verify active memberships before confirming a booking.

Customize and share your booking page

Brand the page, embed the class schedule on your website, and share the link in your app, email newsletters, and social channels.

Test capacity and waitlist logic

Book a class to capacity, verify the waitlist engages, then cancel one booking to confirm the next person is auto-notified.

FAQ

Frequently Asked Questions

Can I set different capacities for different classes?

Yes. Each class type has its own capacity setting — a HIIT class might cap at 20 while a yoga session caps at 12.

How does the waitlist work?

When a class is full, new sign-ups join the waitlist. If someone cancels, the next person gets an automated notification and a time window to claim the spot.