Fitness Class Reminder Email Template
Email reminder for upcoming fitness classes including what to bring, cancellation info, and motivation.
This fitness class reminder email template template helps you save time on repetitive client communication. Copy it, customize the variables for your business, and start using it today. Browse all scheduling templates.
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Subject: Get Ready! {{class_name}} Tomorrow at {{time}}
Hi {{member_name}},
Your {{class_name}} class is coming up!
āāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāā
šļø CLASS DETAILS
āāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāā
Class: {{class_name}}
Date: {{date}}
Time: {{time}}
Instructor: {{instructor_name}}
Location: {{studio_location}}
Spots Remaining: {{spots_remaining}}
WHAT TO BRING:
ā¢ {{item_1}}
ā¢ {{item_2}}
ā¢ Water bottle and towel
šŖ {{motivational_message}}
Can't make it? Cancel here so someone on the waitlist can take your spot:
ā {{cancel_link}}
See you there!
{{studio_name}}How to Use This Template
Copy the Template
Click the copy button above to copy to clipboard
Replace Variables
Swap {{variables}} with your business info
Send or Automate
Use manually or automate with SchedulingKit
Variables to Replace
{{member_name}}{{class_name}}{{date}}{{time}}{{instructor_name}}{{studio_location}}{{spots_remaining}}{{item_1}}{{item_2}}{{motivational_message}}{{cancel_link}}{{studio_name}}š” Pro Tips
Send 18-24 hours before the class for best no-show reduction
Include a motivational quote or message to build excitement
Show spots remaining to create social proof and urgency
Make the cancellation link prominent to free spots for the waitlist
Perfect For
When to Use This Template
Send 18-24 hours before the class. For early morning classes (before 8am), send the evening before. For evening classes, send the morning of.
ā Best Practices
Include specific what-to-bring items for each class type (yoga mat, boxing gloves, etc.)
Add the instructor name and photo for a personal connection
Show remaining spots to reinforce that the class is in demand
For early morning classes, send the reminder the evening before rather than at dawn
ā ļø Common Mistakes to Avoid
Sending a generic reminder without class-specific details or what-to-bring items
Not including a cancel link, which leads to empty spots that waitlisted members could have filled
Sending the reminder too close to class time to allow cancellation and waitlist backfill
Using a boring, transactional tone instead of an energetic, motivational one
Frequently Asked Questions
Should I charge a no-show fee for group classes?
Many studios charge a fee ($5-15) for no-shows or late cancellations to incentivize attendance. A warning for the first offense followed by consistent enforcement works best.
What is the best time to send a class reminder?
18-24 hours before the class gives enough time to cancel and backfill from the waitlist. For very early morning classes, send the evening before so members see it before bed.
Explore More Resources
Further Reading
- HubSpot: Free Business Templates ā Curated collection of professional business templates.
- SCORE: Technology Resources ā Free mentoring and guides for small businesses.
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