Fitness Class Reminder Email Template
A free fitness class reminder email template: class, time, instructor, and location, what to bring, a short motivational line, and an easy cancel link so a member who can't make it frees the spot for someone else to book.
This fitness class reminder email template template helps you save time on repetitive client communication. Copy it, customize the variables for your business, and start using it today. Browse all scheduling templates.
Templates
Subject: Get Ready! {{class_name}} Tomorrow at {{time}}
Hi {{member_name}},
Your {{class_name}} class is coming up!
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🏋️ CLASS DETAILS
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Class: {{class_name}}
Date: {{date}}
Time: {{time}}
Instructor: {{instructor_name}}
Location: {{studio_location}}
Spots Remaining: {{spots_remaining}}
WHAT TO BRING:
• {{item_1}}
• {{item_2}}
• Water bottle and towel
💪 {{motivational_message}}
Can't make it? Cancel here so another member can take your spot:
→ {{cancel_link}}
See you there!
{{studio_name}}How It Works
Get Started
Templates
Enter Your Data
{{variables}}
Automation
SchedulingKit
Variables to Replace
{{member_name}}{{class_name}}{{date}}{{time}}{{instructor_name}}{{studio_location}}{{spots_remaining}}{{item_1}}{{item_2}}{{motivational_message}}{{cancel_link}}{{studio_name}}Pro Tips
Send 18-24 hours before the class so members have time to cancel if they can't come
Include a motivational quote or message to build excitement
Show spots remaining to create social proof and urgency
Make the cancellation link prominent so freed spots can be booked by other members
Perfect For
When to Use This Template
Send 18-24 hours before the class. For early morning classes (before 8am), send the evening before. For evening classes, send the morning of.
Best Practices
Include specific what-to-bring items for each class type (yoga mat, boxing gloves, etc.)
Add the instructor name and photo for a personal connection
Show remaining spots to reinforce that the class is in demand
For early morning classes, send the reminder the evening before rather than at dawn
Common Mistakes to Avoid
Sending a generic reminder without class-specific details or what-to-bring items
Not including a cancel link, which leads to empty spots that other members could have booked
Sending the reminder too close to class time for a freed spot to be rebooked
Using a boring, transactional tone instead of an energetic, motivational one
Frequently Asked Questions
Should I charge a no-show fee for group classes?
Many studios charge a small fee for no-shows or late cancellations to encourage attendance. A warning for the first offense followed by consistent enforcement works best. Check whether your booking system charges fees automatically; SchedulingKit doesn't, so fees are applied by hand.
What is the best time to send a class reminder?
18-24 hours before the class gives members time to cancel and others time to book the freed spot. For very early morning classes, send the evening before so members see it before bed.
What does this look like for a real studio?
For example, take a yoga studio with 20-mat classes. Each class is a group service with a capacity of 20, and the reminder goes out 18 hours before with the class name, teacher, what to bring, and the cancel link, which the studio sets to work until 4 hours before class. When a member cancels, the spot reappears on the booking page, and the studio posts it in its members' group chat for early-morning classes.
Can SchedulingKit send this reminder?
Yes. SchedulingKit sends email reminders on every plan, with timing set per service, and group services have a capacity limit. Merge tags include the cancel and reschedule links. It has no built-in waitlist, so freed spots simply go back on the booking page for anyone to book.
Explore More Resources
Further Reading
- HubSpot: Free Business Templates — Curated collection of professional business templates.
- SCORE: Technology Resources — Free mentoring and guides for small businesses.
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When this isn't for you
This is not for you if you've already built your own template that's working, switching templates often introduces consistency drift across your team. Skip if your existing template gets responses or signs.