Holiday Closure Notice Email Template
Email template to notify clients of holiday closures with advance booking options for before and after.
This holiday closure notice email template template helps you save time on repetitive client communication. Copy it, customize the variables for your business, and start using it today. Browse all scheduling templates.
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Subject: Holiday Hours ā {{business_name}} {{holiday_name}} Schedule
Hi {{client_name}},
The holidays are coming! Here are our hours for {{holiday_name}}.
āāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāā
š HOLIDAY SCHEDULE
āāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāā
{{closure_dates_detail}}
We reopen: {{reopen_date}} at {{reopen_time}}
āāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāā
š
BOOK BEFORE THE HOLIDAY
āāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāāā
Spots are filling fast! Book your pre-holiday appointment:
ā {{booking_link}}
AFTER THE HOLIDAY:
Get a head start on {{new_year_or_post_holiday}} ā book your return visit now:
ā {{booking_link}}
URGENT NEEDS DURING CLOSURE:
{{emergency_contact_info}}
Happy {{holiday_name}} from all of us at {{business_name}}!
Warm wishes,
{{business_name}} Team
{{phone}}How to Use This Template
Copy the Template
Click the copy button above to copy to clipboard
Replace Variables
Swap {{variables}} with your business info
Send or Automate
Use manually or automate with SchedulingKit
Variables to Replace
{{client_name}}{{business_name}}{{holiday_name}}{{closure_dates_detail}}{{reopen_date}}{{reopen_time}}{{booking_link}}{{new_year_or_post_holiday}}{{emergency_contact_info}}{{phone}}š” Pro Tips
Send 2-4 weeks before the closure to give clients time to adjust
Include a booking link for both pre-holiday and post-holiday appointments
Add emergency contact info if applicable (especially for medical or dental practices)
Send a reminder 3-5 days before the closure for those who missed the first email
Perfect For
When to Use This Template
Send 2-4 weeks before any planned closure. Follow up with a reminder 3-5 days before.
ā Best Practices
Send early enough for clients to book a pre-holiday visit ā 2-4 weeks is ideal
Use the closure notice as a revenue driver by promoting pre- and post-holiday bookings
Include the exact reopen date and time so clients know when they can reach you again
For medical or dental practices, include emergency referral information
ā ļø Common Mistakes to Avoid
Sending the notice too late for clients to book a pre-holiday appointment
Not including post-holiday booking options, which delays revenue recovery
Forgetting to include emergency contact information for urgent client needs
Not updating your website and voicemail to match the closure notice
Frequently Asked Questions
How far in advance should I send the holiday closure notice?
Two to four weeks before the closure. This gives clients time to book a pre-holiday visit. Send a reminder 3-5 days before for those who missed the first email.
Should I keep online booking open during the closure?
Yes, keep booking open for post-holiday dates. Many clients will book their return visit while they are thinking about it. Just block off the closure dates in your scheduling system.
Explore More Resources
Further Reading
- HubSpot: Free Business Templates ā Curated collection of professional business templates.
- SCORE: Technology Resources ā Free mentoring and guides for small businesses.
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