Migrate from Reclaim.ai
to SchedulingKit
A practical guide to moving from Reclaim.ai to SchedulingKit: what you recreate by hand, what you reconnect, and what stays in Reclaim.ai. There is no one-click migration. Scheduling links move by hand; time blocking, habits and task scheduling stay in Reclaim.
Migrating from Reclaim.ai to SchedulingKit takes about 20-45 minutes. This step-by-step guide covers data export, account setup, and going live. See how the two compare in our Reclaim.ai alternative breakdown.
What Transfers
Can Be Transferred
- Services, durations and prices (recreated by hand)
- Staff and working hours (staff re-invited, hours re-entered)
- Calendar connections: Google, Outlook/Microsoft 365, Apple iCloud (reconnect)
- Video links: Zoom, Microsoft Teams or Google Meet (reconnect)
- Payment processor: Stripe, PayPal or Square (reconnect, Standard and above)
Cannot Be Transferred
- Past appointment history from Reclaim.ai
- Upcoming appointments already booked in Reclaim.ai (they stay there unless you re-enter them)
- Client notes and profile fields (no CSV import)
- Payment and invoice history
- Habits, tasks and time-blocking rules
- Productivity analytics
Migration Steps
Follow these steps to complete your migration in 20-45 minutes
Export or Record Your Reclaim.ai Setup
List the scheduling links you share with clients and their durations and availability. SchedulingKit has no import tool and no CSV client import. Your export is for your own records: you'll use it to recreate services, check nothing is missed and email clients your new link.
💡 Tips:
- •Screenshot each service's duration, price and settings
- •List the upcoming appointments already booked in Reclaim.ai
- •Save your client contact list for your announcement email
Create Your SchedulingKit Account and Choose a Plan
Sign up free, then pick the plan that matches what you use in Reclaim.ai. Standard ($12 per seat per month) adds online payments, SMS reminders, Workflows, reviews and the client portal; Pro ($20) adds Round Robin and Collective scheduling, recurring bookings, packages, gift cards, Zapier and the API. The Free plan covers one team member and one calendar connection.
💡 Tips:
- •Paid plans start with a 14-day trial
- •Check which features you rely on before choosing a plan
Recreate Your Services
Create each service by hand with its duration, price and location, and choose One-on-One or Group (with a capacity). Set the cancellation deadline and minimum notice clients must respect when they reschedule or cancel.
💡 Tips:
- •Start with your most-booked service
- •Set reminder timing per service
Add Staff, Hours and Calendars
Invite team members, set each person's working hours and days off (per location if you have several), and connect Google, Outlook or Apple iCloud calendars so busy times block availability. Connect Zoom or Microsoft Teams, or use Google Meet through Google Calendar, for virtual appointments.
💡 Tips:
- •Connect calendars before sharing your link to avoid double-bookings
- •Clients can pick a team member or Any Available
Test, Switch Links and Run Both Tools in Parallel
Make a test booking end to end, including payment and reminders. Then replace your Reclaim.ai links with your SchedulingKit link, inline embed, popup widget or button link, and email regular clients the new link. Keep Reclaim.ai active until the appointments already booked there are finished, then cancel.
💡 Tips:
- •Update your website, email signature, Google Business Profile and social links
- •Don't cancel Reclaim.ai until its last booked appointment has passed
Feature Comparison
How Reclaim.ai features map to SchedulingKit
| Feature | Reclaim.ai | SchedulingKit |
|---|---|---|
| Scheduling Links | Smart scheduling links | Booking pages |
| Calendar Sync | Google Calendar focus | Google, Outlook, Apple iCloud |
| Smart Scheduling | AI calendar blocking | Not availableAvailability is set by working hours |
| AI Chatbot | Not available | Add-on ($12/month, Standard and above) |
What to Expect
What You'll Gain
- Client-facing booking pages with payments on Standard and above
- Client records built from bookings
- Reminders and Workflows
- Optional AI chatbot add-on for website booking
Things to Consider
- AI-powered time blocking and calendar defense
- Habit scheduling and task management
- Productivity analytics and time tracking
Migration Questions
Further Reading
- G2: Scheduling Software Reviews — Compare scheduling platforms before switching.
- Capterra Scheduling Software — Independent reviews and comparisons.
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More About Reclaim.ai
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When this isn't for you
This is not for you if you're staying with your current platform. The migration walkthrough only matters when you've already decided to switch. Skip if you're still evaluating options.