Google Calendar vs Outlook Calendar
A detailed, unbiased comparison to help you choose the right scheduling software for your needs. Updated for 2026.
Key Takeaways
- Google Calendar excels at: Free for personal use
- Outlook Calendar excels at: Enterprise features
- Google Calendar wins 3 out of 5 categories
- Google Calendar is best for: Personal calendar management
- Outlook Calendar is best for: Enterprise calendar management
Quick Overview
Google Calendar
Google Calendar is a free calendar app. Great for personal scheduling but limited for professional booking.
Pros
- Free for personal use
- Clean interface
- Good mobile apps
- Easy sharing
- Integrates with Gmail
Cons
- No booking pages
- Manual scheduling only
- No payment collection
- Limited business features
Outlook Calendar
Outlook Calendar is part of Microsoft 365. Great for enterprise but requires paid subscription.
Pros
- Enterprise features
- Teams integration
- Good for organizations
- Booking pages (with Bookings)
Cons
- Requires M365 subscription
- Booking pages need setup
- Complex for simple needs
Feature-by-Feature Comparison
| Feature | Google Calendar | Outlook | Winner |
|---|---|---|---|
| Free Tier | Full featured | Limited | Google Calendar |
| Enterprise Features | Basic | Extensive | Outlook |
| Booking Pages | Via third party | Via Bookings | Tie |
| Ease of Use | Excellent | Good | Google Calendar |
| Integrations | Many | Microsoft-focused | Google Calendar |
“After comparing Google Calendar and Outlook Calendar, I found SchedulingKit offered a better balance of features and pricing for my business needs.”
Our Verdict
Both Google Calendar and Outlook are calendars, not scheduling tools. For professional booking pages, you need a dedicated solution like SchedulingKit that syncs with both.
Frequently Asked Questions
Is Google Calendar or Outlook Calendar better for small businesses?
It depends on your specific needs. Google Calendar is best for personal calendar management. Outlook Calendar is best for enterprise calendar management. Consider your budget, required features, and technical comfort level when choosing.
Which is more affordable, Google Calendar or Outlook?
Google Calendar pricing: Free / Workspace $6+/user/month. Outlook Calendar pricing: Personal free / M365 $6+/user/month. Compare your expected usage and required features to determine the best value for your situation.
Can I switch from Google Calendar to Outlook?
Yes, you can switch between these platforms, though there's no direct migration tool. You'll need to recreate your event types, update booking links on your website and email signature, and reconnect calendar integrations. Plan for 1-2 hours of setup time.
What are the main differences between Google Calendar and Outlook?
The key differences are in their target users and feature focus. Google Calendar's strengths include: Free for personal use, Clean interface. Outlook Calendar's strengths include: Enterprise features, Teams integration. Review the comparison table above for a detailed breakdown.
Is there a better alternative to both Google Calendar and Outlook?
SchedulingKit offers a compelling alternative that combines the best features of both platforms. With a generous free tier and powerful features like automated reminders, intake forms, and team scheduling, it's worth considering if neither option fully meets your needs.
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