AI for Wedding Planners

AI Receptionist for Wedding Planners

You're at a venue tasting or managing a ceremony — not at your desk. An AI receptionist captures engaged-couple inquiries, qualifies by date and budget, books planning consultations, and handles vendor coordination calls throughout your busiest season.

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AI receptionist for wedding planners uses voice AI to answer calls 24/7, book appointments through natural phone conversations, qualify leads, and route urgent calls — so your team focuses on clients, not answering phones. Powered by virtual assistant technology.

$3,000–$15,000+

average wedding planning engagement

70%

of engaged couples book within 48 hours of first inquiry

80%

of wedding inquiries come during evenings and weekends

Common Phone Challenges for Wedding Planners

✕Missing engaged-couple calls during weekend weddings and vendor meetings

✕Newly engaged couples calling multiple planners and booking whoever responds first

✕Vendor coordination calls during peak wedding season overwhelming your phone

✕Budget and package questions requiring lengthy explanations before qualifying the lead

✕Day-of coordination calls from vendors, venues, and family members requiring immediate answers

How AI Receptionist Solves These for Wedding Planners

1

Couple Inquiry Qualification

Captures wedding date, venue preference, guest count, budget range, and planning needs. Qualified couples are prioritized with a complete brief — so your first call is productive, not exploratory.

2

Planning Consultation Booking

Qualified couples book directly into your calendar for an initial planning meeting. The AI explains your packages, planning timeline, and what to prepare for the consultation.

3

Vendor Call Management

Handles inbound vendor calls about contracts, delivery schedules, setup timelines, and menu changes. Routes urgent decisions to you and logs routine updates for your review.

4

Wedding Day Support Line

On the day of, the AI manages calls from tardy vendors, lost guests needing directions, and family members with last-minute questions — so you can focus on making the event flawless.

What's Included

24/7 AI call answering

Appointment booking by phone

Intelligent call routing

After-hours handling

Lead qualification

Calendar sync (Google, Outlook)

SMS & email confirmations

Custom greeting & scripts

Call analytics dashboard

Frequently Asked Questions

Can the AI qualify wedding planning leads?

Yes. It collects wedding date, guest count, budget, venue preferences, and scope of planning needed. Based on your criteria, high-value leads are prioritized for immediate follow-up with a complete couple profile.

How does it handle vendor coordination calls?

Vendors calling about deliveries, contracts, menu changes, and timelines get immediate assistance. The AI logs all details, routes urgent decisions to you, and handles routine confirmations independently.

Does it work on wedding days?

Yes. It serves as your day-of communication hub — fielding calls from vendors confirming arrival times, guests asking for directions, and family members with questions — letting you focus on execution.

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